Manager, Financial Services

7 months ago

Kingston, Canada PROVIDENCE VILLAGE INC. Full time

Reporting to the President & CEO of PVI, the Manager, Financial Services will provide oversight and support the day-to-day general accounting and financial analysis functions for Providence Village Inc. (PVI), including supervision of Finance staff. The Manager is responsible for ensuring that appropriate mechanisms and internal controls are in place to enable timely input and processing of transactions in both maintaining the pertinent sub-ledgers and general ledger. The processes must be in compliance with Canadian Institute of Chartered Accountants (CICA) Generally Accepted Accounting Principles. The Manager will identify key departmental goals and objectives that support the overall financial plan for the organization in consultation with the Senior Team and Financial Consultants from time to time. The Manager provides timely and accurate reporting as required on the financial health of PVI.

**About PVI**

Providence Village Inc. (PVI) is an independent not-for-profit charitable organization sponsored by the Catholic Health Sponsors of Ontario (CHSO). Its inception stems from the visionary initiative of the Sisters of Providence of St. Vincent de Paul, who entrusted PVI with the stewardship of their expansive 30-acre Providence Motherhouse property in Kingston, Ontario, to deliver on their ambitious mission. PVI's responsibility is to nurture this legacy, ensuring that dedicated resources and commitment to caring for vulnerable populations in our community endures into the future.

**What We Offer**:

- Mission-driven work that makes a positive impact in the community
- Collaborative team environment that strives to make everyone feel valued, respected and empowered
- Professional development opportunities for skill development and career growth
- Competitive compensation and benefit packages
- A beautiful workplace on a picturesque 30-acre property in Kingston, rich in history and surrounded by nature
- Free Parking

**Responsibilities**:
**Accounting Leadership**
- Accountable for the preparation, review, analysis and reconciliation of monthly balance sheet and various revenue and expense accounts, including:

- Bank reconciliations and bank transfers (operating and savings)
- HST submissions
- Investments
- Long-term debt analysis
- Costing allocations and revenue recognition
- Project tracking and reporting
- Assists PVI Senior Team, Operations Committee and Board of Directors in understanding and answering queries about monthly financial information that is distributed, including follow-up on outstanding issues as necessary
- Prepares monthly entries to the General Ledger in accordance with Generally Accepted Accounting Principles (GAAP) in a timely and accurate fashion
- Ensures year-end audit work is complete and that all information, schedules and the Audited Financial Statements are completed in a timely manner
- Works in collaboration with Finance staff and Auditors to develop/implement/document accounting procedures to enhance financial reporting
- Provides input into corporate policies and procedures as appropriate
- Provides support for resolution of accounting issues and process improvements within the department
- Participates in strategic planning for the Finance department
- Participates in the selection/implementation of the hospital financial information system (as needed)
- Leads the development of new systems and processes
- Reviews collection of outstanding accounts receivable to ensure appropriate procedures are being followed and recommends accounts for write-off
- Develops and implements key departmental policies and procedures to ensure the internal control framework is current and in place within the general accounting functions to mitigate areas of financial risk to the organization

**Financial Planning and Analysis Leadership**
- Educates and advises the Senior Team and operations committee of the organization on the completion of the annual budget operations budget, including:

- Ensuring pertinent budget tables are updated to reflect planning parameters as approved by the Senior Team
- Consolidating departmental budgets into summarized forms for review by the PVI Financial Consultant before presentation to Operations Committee and Senior Team on a monthly basis
- Monitors investment portfolio to ensure that it is compliant with the Investment Policy on a monthly basis

**Staff Leadership**
- Manages the day-to-day performance of staff, providing leadership by guiding the professional development of reporting staff, including hiring and performance management by developing and implementing individualized orientation and learning plans
- Ensures effective learning conversations with staff members are regularly provided and within the perimeters of the organization’s mission, vision, values and all applicable policies
- Assists in the recruitment of new staff for the Accounting and Financial Analysis team, working with support from Human Resources and the PVI Financial Co

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