Executive Assistant in Health

2 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 53957
Ministry: Health
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: May 13, 2024
Classification: Admnistrative Support 5

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

The Ministry of Health is building a more resilient and sustainable health care system that can support Albertans getting care when and where they need it, while responding to system-wide health challenges, improving health outcomes, and maintaining fiscal responsibility. The ministry supports Albertans’ health and well-being throughout their lives by protecting public health and promoting wellness; coordinating and delivering safe, person-centered, quality health services; planning capital infrastructure; supporting innovative information management and technologies; regulating health care; and funding the health system.

**Role Responsibilities**:
Are you ready to combine your administrative experience with wanting to make a difference in the lives of Albertans? The Government of Alberta is refocusing health care by creating a more effective, unified health care system that supports Albertans for future generations to come. The Public and Rural Health Division is looking for 4 individuals to play a crucial role in supporting its teams.

These positions will be supporting the following Senior Managers:

- Executive Director, Rural Health Branch
- Executive Director, Communicable Disease Control Branch
- Executive Director, Health Protection Branch
- Executive Director, Public Health Standards and Regulations Branch

Through supporting an Executive Director, you will play a crucial role in managing the operational activities of the branch efficiently and effectively. You will liaise with staff in the department at all levels including other executive offices.

Your main responsibilities will include:

- Supporting the effective and efficient operation of the branch, including coordinating information flow, planning, and prioritizing to ensure issues are addressed in a timely manner
- Managing the Executive Director’s schedule
- Reviewing correspondence for accuracy, grammar and proper formatting
- Coordinating approvals
- Filing and records management
- Ordering supplies
- Assisting with budgeting and expenditure tracking
- Setting up administrative processes by using a variety of tools and systems provided by the GoA
- Building strong relationships with the executive team and other administrative staff
- Building and maintaining strong supportive relationships with internal GoA stakeholders and external contacts
- Supporting the Executive Director with general administrative functions such as requests for information technology, using the enterprise resource planning software, staffing request coordination, and other transactional responsibilities

To be successful in this position, you will require:

- Superior organizational abilities
- Strong attention to detail
- Ability to plan and prioritize a variety of dynamic office functions
- High degree of work ethic with experience in providing support to senior management
- Exceptional communication and interpersonal skills
- Ability to learn or possess knowledge of budgeting processes.
- Ability to work with mínimal supervision and complete projects within timelines on own initiative
- Extensive judgement required to complete or deal with complex problems

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- Creative Problem Solving: Creative problem-solving abilities will allow you to identify and create innovative solutions to address needs and challenges for Alberta, such as filling information gaps, publishing, etc.
- Agility: You readily adapt to changing communication and information needs and priorities in the Section/Branch/Ministry.
- Drive for Results: You will provide maintenance and delivery of Section and Branch information products and ensure that work aligns with ministry objectives and clients’ needs.
- Build Collaborative Environments: Working closely with others, you will act as a trusted resource to build and maintain relationships and ensure the delivery of timely and quality information and analysis.
- Develop Self and Others: You are committed to lifelong learning and desire to invest in the long-term capability of yourself and others.

**Qualifications**:
High School Diploma and three years of related experience; or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of:

- 1 years of education for 1 year of experience; or
- 1 year of experien

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