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Administrative Assistant

4 months ago

Melville, Canada Cumberland Villas - Melville Full time

**Job Overview**:
We are seeking a highly organized and enthusiastic _**Administrative Assistant / Activities Coordinator**_ to join our team. This dual-role position is critical in ensuring smooth administrative operations while also planning and executing engaging activities for our residents.

**Key Responsibilities**:
**Administrative Duties**:

- Provide administrative support to the General Manager and other staff members.
- Maintain resident records and ensure all documentation is up-to-date.
- Assist with scheduling appointments and coordinating meetings.
- Handle billing, invoicing, and financial record-keeping tasks.
- Order and manage office supplies and equipment.
- Prepare reports, presentations, and other documents as needed.

**Activities Coordination**:

- Develop, plan, and implement a diverse range of activities and events for residents.
- Create monthly activity calendars and ensure timely distribution.
- Coordinate with external vendors and community partners for special events and programs.
- Promote activities and encourage resident participation.
- Assess resident interests and gather feedback to continually improve the activities program.
- Ensure all activities comply with safety standards and accessibility requirements.
- Manage the activities budget and track expenses.

**Qualifications**:

- Previous experience in an administrative role and/or activities coordination is an asset, preferably in a senior living or healthcare setting.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Creative thinking and problem-solving skills.
- Ability to work independently and as part of a team.
- Compassionate and patient demeanor with a genuine interest in working with seniors.
- Positive, energetic and enthusiastic attitude a must.
- Flexibility to work occasional evenings or weekends for special events.

**Benefits**:

- Competitive salary
- Health insurance
- Paid time off and holidays
- Professional development opportunities
- A supportive and inclusive work environment

**How to Apply**:
Pay: $15.00-$18.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Discounted or free food
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2024-06-21