Administration - Administrative Assistant (18-month

4 weeks ago

Melville, Canada G3 Canada Limited Full time

G3 Canada Limited is a progressive and continuously growing company. As part of our commitment of building a smarter path from Farmer’s fields to the global market, we are establishing a highly efficient coast to coast Canadian Grain enterprise designed to provide a unique competitive alternative to farmers and superior service to customers and stakeholders. The integrity and resourcefulness of our people are the foundation of that commitment.

**Job Title**: Administrative Assistant (18-Month Term)

**Location**: G3 Melville

The Administrative Assistant is responsible for completion of all business administration functions. Key objectives include paying farmers for grain deliveries accurately and promptly; assisting with other financial aspects of the business; maintaining an efficient and well organized office; providing excellent customer service; and positive working relationships with G3 colleagues and business partners.

**KEY RESPONSIBILITIES**:

- Greets customers/visitors and answers their questions promptly and professionally
- Maintains office files, coordinates incoming/outgoing mail and courier packages, and manages office supplies
- Prepares letters, memos, and reports
- Provides support and data entry for various systems (Agrosoft, SAP, CRM, etc.)
- Provides basic office machine and IT support to other staff
- Under direction of their manager, contacts customers regarding the sale or promotion of products and services.
- Performs other related duties as assigned

**Following duties will be specific to the various sites**:

- Compiles and provides information on items, such as stocks in store, shippable stocks, balance of contracts to arrive, product sales, prices, shipments and accounts outstanding as requested
- Processes customer grain settlements accurately and promptly and in a professional and courteous manner.
- Ensures customer contracts are not being over
- or under-filled; notifies Farm Business Representatives of any customer contract issues
- Follows up with the Finance and Accounting department to ensure submitted payables and receivables are properly authorized and payments are received
- Maintains documentation of Safety, Health and Training activities
- Complies with requirements of G3’s Food Safety Quality Management System (FSQMS)

**KNOWLEDGE, SKILLS & EXPERIENCE**:

- Highly detail oriented with the ability to multi-task in a fast-paced environment
- Minimum 1 year Office Administration experience
- Intermediate working knowledge of Microsoft programs
- Excellent customer service skills and practices
- Ability to work independently and problem-solve in a confidential environment
- Effective communication and time management skills
- Knowledge of the grain industry is considered an asset
- Financial background is considered an asset

If you are looking for a flexible work-life balance, a competitive salary and benefits package and an opportunity to grow your career, G3 will give you this opportunity. Join our diverse team of talented professionals

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