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Contract Administrator

4 months ago

Ottawa, Canada Tomlinson Group of Companies Full time

Tomlinson is looking for a dynamic individual to join our team as a Contract Administrator.

Location: 100 Citigate Drive, Ottawa 

PRIMARY RESPONSIBILITIES: 

The Contract Administrator must be confident and assertive in interacting and working closely with many people in the following internal and external roles:


Internal:

Estimation Staff Accounting Staff Project Management Staff

External:

General Contractors Owners Developers Consultants/Engineers Subcontractors

The Contract Administrator produces the following documentation with information gathered from and verified among the contacts listed above, as well as using other internal reporting and resources: 

Field quantity measurements/memos Monthly progress invoicing Time and Material submissions (preparation of which requires determination and inclusion of pricing and/or related time/equipment costs not reflected in site generated records)  Change order submissions and billing Various calculations/submissions for special municipal and provincial contract conditions (e.g. AC adjustment, Bid AC adjustment, Fuel adjustment, etc.). Miscellaneous required contractual submissions (e.g. Statutory Declarations, WSIB, Holdback reminders/invoices, etc.) Subcontractor payment certificates Contract setups and amendments Annual contract price adjustments Monthly billing summaries/reports

The Contract Administrator is required to actively participate in the following group reviews/meetings: 

Monthly job costing/financial review Contract reviews Accounts Receivable review/support Accounts Payable review/support

EDUCATION AND EXPERIENCE:

Education in Civil Engineering, Business Administration and/or Accounting/Finance 2-3 years relevant work experience, specifically in Accounts Receivable/Accounts Payable Proficiency with Microsoft Office Suite Intermediate to Advanced proficiency with Excel Experience with Textura, Procor, Coupa and SAP ARIBA considered an asset

TOMLINSON OFFERS : 

Competitive wages Bonus programs Employer paid health and dental benefits Extensive training programs and tuition reimbursement Retirement benefits program Family-oriented team environment Employee discounts and other rewards programs