Program Assistant

2 weeks ago


Edmonton, Canada AdaptAbilities Full time

AdaptAbilities is registered charity that provides an essential service to individuals with diverse abilities and their families. Our unique programs promote positive self care and wellbeing, empowering individuals to grow, succeed and belong. We are looking for dedicate professionals who share this vision to join our team. This is an opportunity to make a difference, supporting individuals to be a part of their community.

Program Assistant - Finance

Purpose
The Program Assistant (Finance) will report to the Program Supervisor. The role is responsible for providing administrative support for day to day financial operations which includes invoice managements, expense tracking and payments, petty cash functions, and ongoing communication internally and externally on behalf of AdaptAbilities. They are integral to the success of the program by providing valuable support to families, Hearts in Action department, and ultimately furthering the organizational vision. The conscientious Program Assistant will act with integrity, be open to growth, live our purpose, cultivate teamwork, and put forth an extraordinary effort to empower people with diverse abilities and their families to grow, succeed, and belong.

Key Functions
- Ensure all invoices and employee reimbursements are completed on time and accurately
- Assemble, review and verify credit card statements and receipts and responsible for all programs petty cash functions
- Manage activity booking payments and program expenses
- Collaborate with Finance department to ensure all program fees and parent-cost shares are paid and follow up on outstanding receivables
- Communicate with parents/guardians and caseworkers to obtain funding agreements
- Ability to work in a fast-paced environment, with flexibility managing competing departmental demands
- Communicate effectively with integrity to individuals, families and co-workers
- Perform other job-related activities, as required

**Qualifications**:

- Minimum education requirement of a High School Diploma and a minimum of 2-3 years of related experience; or graduation from an appropriate post-secondary program with a Certificate or Diploma from a College / Technical Institute. (Business, Accounting, Related Discipline)
- May consider equivalent combination of education and experience.
- Knowledge of FSCD funding agreements and PDD contracts is an asset
- Excellent written and verbal communication in English
- Strong organizational and problem-solving abilities
- Clear Police Information Check and Intervention Record Check

Working Conditions
This is a temporary full-time position from May 29, 2023, to September 1, 2023. Shifts are Monday to Friday 8:00 am to 4:30pm. This position is funded through the Canada Summer Jobs Grant from the Government of Canada, which requires that the employee must be between 15 and 30 years of age and legally entitled to work in Canada. International students are not eligible.

**Compensation**: $18.39 to $19.47 depending on experience and education

**Application Deadline**: February 28, 2023



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