Executive Assistant

2 weeks ago


Scarborough, Canada Black & McDonald Limited Full time

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's Southern Ontario Region is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Executive Assistant is located in Scarborough, Ontario, and reports directly to the Vice President (VP). Duties and responsibilities include but are not limited to:

- Work with discretion and tact in an environment exposed to a high level of sensitive and confidential information
- Attend internal management meetings including preparation of agendas and meeting minutes, as required
- Organize internal and external meetings and events as requested by RVP and an additional VP
- Maintenance of VP Calendar(s)
- Assist VP with a variety of administrative tasks (i.e. expenses, scheduling, errands, etc.)
- Prepare monthly and quarterly reports, as required
- Responsible for coordinating Bonding and Insurance requirements for Regional proposals and projects
- Manage and organize travel arrangements for regional staff, as required
- Manage, coordinate and organize client and business development related events, as necessary
- Proficiency in Microsoft Office is a must - i.e. Outlook, Word, Excel, and PowerPoint
- Maintain an organized filing system of paper and electronic documents
- Collaborate with other company Executive Assistants and colleagues actively
- Manage the day-to-day work flow as well as possess confidence and strong communication skills to interface with all levels of staff
- Provide backup assistance to other regional support staff, as needed
- Ability to multitask and meet several active and competing priorities
- Self-starter, forward thinking, and ability to take ownership of responsibilities and manage related tasks, deadlines and effort to completion
- Poised, refined style of written and interpersonal communication; strong proofreading skills
- Other duties as required

**COMPETENCY REQUIREMENTS**
- Change Orientation
- Communicates Effectively
- Continuous Learning
- Customer Focus
- Holds Self and Others Accountable
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and Respects Others

**EDUCATION REQUIREMENTS**
- Post - secondary education in a related field is considered an asset

**WORK EXPERIENCE REQUIREMENTS**
- 8+ years of experience in a Senior Administrator/Executive Assistant capacity
- Experience in a fast-paced work environment
- Construction industry experience is considered an asset

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**

Proficient knowledge and understanding of:

- Business operations processes
- Organization and time management

Advanced user of:

- MS Office (Word, Excel, PowerPoint)
- JD Edwards or an Oracle-based ERP system considered an asset


  • Executive Assistant

    2 weeks ago


    Scarborough, Canada Momiji Full time

    **Momiji Health Care Society** is a non-profit organization dedicated to enhancing the independence, health, and quality of life of senior citizens, primarily of Japanese-Canadian descent. Our team is passionate about meeting the needs of our senior citizens and is committed to working collaboratively and openly with a results-oriented approach. We are...

  • Executive Assistant

    7 days ago


    Scarborough, Canada Rocksolid Construction Full time

    **Responsibilities**: - Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review...


  • Scarborough, Canada Centennial College Full time

    Job Number: - J0723-1633- Job Title: - Executive Assistant to Vice President, Industry Employment and Community Relations- Job Type: - Permanent FT Management & non-union Professionals- Bargaining Unit: - Non-bargaining- School/Department: - Industry, Employment & Community Relations- Campus/Location: - Progress Campus/Hybrid- Pay Range: - $62,782.00 -...

  • Office Manager

    3 days ago


    Scarborough, Canada Salex Full time

    About Us Salex, the largest lighting agency in Southern Ontario, has been an integral player in Canada’s architectural lighting community for more than 40 years. As a distributor and facilitator of commercial lighting installations and control systems, architects, engineers and designers turn to Salex for effective, efficient and sustainable lighting...

  • Sales Executive

    1 day ago


    Scarborough, Canada Govardhan Thal Restaurant Full time

    **Job Overview**: **Responsibilities**: - Develop and implement sales strategies to achieve company sales goals - Identify and pursue new business opportunities through prospecting and networking - Build and maintain strong relationships with new and existing customers - Conduct product demonstrations and presentations to potential clients - Collaborate...


  • Scarborough, Canada Atlantic Packaging Products Ltd Full time

    Reporting to the Vice President Sales, the Business Development Executive works closely with our Account Executives to identify, generate, and develop new business opportunities throughout the Ontario market. We are not asking you to make countless cold calls or set up appointments with prospects for our Account Executives. You will be part of our team and...


  • Scarborough, Canada Coca-Cola Canada Bottling Limited Full time

    Facility Location - Brampton Posting Locations - Scarborough Job Function - Sales and Marketing Employee Type - Regular Employee FT Hourly **About This Opportunity**: Our Sales Execution Associate work in local stores helping our customers keep Coca-Cola products fully stocked and available to ""Refresh the World and Provide Moments of Optimism and...


  • Scarborough, Canada Executive Maintenance Services Inc. Full time

    **About us** Executive Maintenance Services Inc. We have been serving the Greater Toronto Area for over 30 years! We pride ourselves on maintaining cleanliness in luxury condominiums buildings, apartment buildings, and commercial buildings while also providing steam cleaning services, mold remediation services, renovation services and so much...


  • Scarborough, Canada Young & Young Trading Co. Limited Full time

    **Young & Young** is an established importer/distributor of Asian grocery products supplying to supermarkets with brands that are familiar throughout the Asia Pacific. We are proud of what we have achieved in growing Asian food categories in Canada, where we have a presence nationally, as well in Australia, New Zealand, Europe and Japan. To keep up with the...


  • Scarborough, Canada Young & Young Trading Co. Limited Full time

    Young & Young is an established importer/distributor of Asian grocery products supplying to supermarkets with brands that are familiar throughout the Asia Pacific. We are proud of what we have achieved in growing Asian food categories in Canada, where we have a presence nationally, as well in Australia, New Zealand, Europe and Japan. To keep up with the...


  • Scarborough, Canada Coca-Cola Canada Bottling Limited Full time

    Facility Location - Brampton Posting Locations - Scarborough Job Function - Sales and Marketing Employee Type - Regular Employee FT Hourly **About This Opportunity**: Our Sales Execution Associates (SEA) work in local grocery stores helping our customers keep Coke Canada Bottling products fully stocked and available to consumers, managing inventory,...

  • Department Assistant

    1 month ago


    Scarborough, Canada Accuenergy (Canada) Inc. Full time

    **About Us** Accuenergy is a Toronto-based company dedicated to research, design and manufacturing of multifunction power meters and other instruments. We also provide advanced technological solutions for distribution and industrial power system automation. We are seeking a highly organized and proactive R&D Department Assistant to support our dynamic...

  • Sales Executive

    1 month ago


    Scarborough, Canada CPOS Full time

    We are seeking an Outside Sales Executive to join our team! We are looking for top performers that are looking for a long term sales opportunity with residuals. Founded in 2014 and named in the top 50 fastest growing companies in Canada, CPOS is a technology company with a mission to empower small businesses with technology that removes friction from the...

  • Purchase Assistant

    1 month ago


    Scarborough, Canada Mr. Bin Inc. Full time

    The purchasing assistant is responsible for the negotiation and procurement of products and services required. The purchasing assistant will work closely with staff to support the development of detailed procurement requirements and will be responsible for supplier selection and the placement of purchase orders in accordance with Procurement...

  • Purchase Assistant

    3 weeks ago


    Scarborough, Canada Mr. Bin Inc. Full time

    The purchasing assistant is responsible for the negotiation and procurement of products and services required. The purchasing assistant will work closely with staff to support the development of detailed procurement requirements and will be responsible for supplier selection and the placement of purchase orders in accordance with Procurement...


  • Scarborough, Canada Choy Foong International Trading Co Inc Full time

    **Assistant Vice President Duties and Responsibilities**: Reporting to President, an Assistant Vice President is responsible for supporting the company’s strategies and procedures for growth and development, working alongside the board executives. - Assist the President in the overall direction, management, and administration of all aspects of the...


  • Scarborough, Canada CPOS Full time

    We are seeking an Outside Sales Executive to join our team! We are looking for top performers that are looking for a long term sales opportunity with residuals. Founded in 2014 and named in the top 50 fastest growing companies in Canada, CPOS is a technology company with a mission to empower small businesses with technology that removes friction from the...

  • Assistant Manager

    1 month ago


    Scarborough, Canada Swept Away Full time

    Work from home and must have access to a working computer with internet About you: - You love working in tight-knit teams, have experience managing people, and are excited to help people learn and grow under your watchful guidance. - Being the great multi-tasker and incredibly organized person that you are, you'll be able to execute multiple strategies,...


  • Scarborough, Canada Urban Alliance on Race Relations Full time

    Job Title**:Administrative Assistant** - Term: 40 hours/week from January 2023 to December 2023 (with a possibility of extension)_ This is an on-site position that requires working out of our office location in Scarborough, ON. **Responsibilities**: - Prepare correspondences and written statements for circulation - Assist Program Leads, Administrator and...


  • Scarborough, Canada Scarborough Convention Centre Full time

    Scarborough Convention Centre is looking to hire an Administrative Assistant to organize, coordinate, and execute various office tasks. We are looking for an enthusiastic and motivated individual, who would thrive in a fast-paced working environment. **Tasks**: - Greet clients and visitors - Schedule meetings and appointments - Coordinate and communicate...