Pastoral Services

2 weeks ago

Halifax, Canada Archdiocese of Halifax-Yarmouth Full time

**Summary**:
The PSRA is responsible to assist parishes with access to and follow up of Criminal Record Checks and Vulnerable Sector Checks. They are responsible to ensure that all files are updated and confidentially secured at the Diocesan Offices as well as provides support to the PL&NE office for programs, communications, and events including, but not limited to, the Eucharistic Congress, Steubenville, Equip, etc. The Pastoral Services & Responsible Ministry Assistant will report to the Manager of the Pastoral Life & New Evangelization (PL&NE) Office for matters pertaining to event registration and communications support. The role is accountable to the HR Manager/ Responsible Ministries Coordinator for all matters relating to responsible ministry and human resources matters.

**Main duties and Responsibilities**: (main functions but not limited to the following)

**Responsible Ministry**
- Update backcheck requests as required by parishes.
- Input CRC and VSC data into the Archdiocese Responsible Ministries Data Base.
- Inform Hr Manager if there are any discrepancies or problems with incoming data.
- Provide administrative support to parishes in the management of their responsible ministry requirements. (updating Records, create reports)
- Provide updates on Responsible Ministry to Diocesan Responsible Ministry Coordinator (HR Manager).
- Attend Advisory Committee meetings for Responsible Ministry and Safe Protocol as required
- Participate in committees designed to create process improvements to Responsible Ministry and Safe Environment Protocols.
- Maintain confidentiality of all information relating to Responsible Ministries and Safe Environment

**Pastoral Life & New Evangelization**
- Program support (Eucharistic Congress, Steubenville, EQUIP, etc.) in the areas of:

- Assisting registrants who need phone support
- Fielding registration inquiries
- Communicating with registrants regarding timelines, due dates, payments, etc.
- Preparing billing to parishes and dioceses
- Auditing and tracking documentation (reference letters, responsible ministry completion, etc.)
- Organizing event support materials such as handouts, lanyards, badges etc.

**Communications**
- Provide backup coverage for Halifax Yarmouth News Service and Weekly Diocesan Update
- Assist with CRM data entry and maintenance

**Human Resources**
- Provide administrative support to a variety of HR functions including but not limited to policy writing, event management, and recognition.

**Qualifications**:

- Bachelor’s Degree (Business Management, Human Resources, or theology considered an asset)
- Previous experience in a religious environment.
- Proven competence in records management
- Ability to work independently.
- Effective written and oral communication skills
- Competency in word, computer and data base function
- Demonstrated research, analytical, organizational and planning skills and the ability to prioritize and work well in a high-pressure, multi-task environment and as part of a team, with the ability to shift between and among different initiatives
- Problem solving skills
- Bilingual would be an asset
- Confidentiality

Pay: $20.00-$24.00 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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