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Payroll Admin or Specialist

5 months ago

Ottawa, Canada JSI Full time

Job Details

Description

The Payroll Administrator or Specialist provides support for all pay related matters in accordance with applicable legislations and internal policies and processes. Under the supervision of the Finance Team Lead, this role ensures all compensation related financial interactions are completed with the highest adherence to timeliness and accuracy.
This is a casual role on an as needed basis.

**Responsibilities**:

- Supports the timely and accurate completion of all pay related processes
- On-boarding function - ensures all HRIS data is accurate
- Day to Day Functions:

- Prepares transactions for all Canadian, German and Australian HR, Payroll and Benefits activities, including but not limited to the following:

- Monthly payroll for salaried and hourly employees (working with foreign payroll processing services as required)
- Government remittances compliance and year end filings and summaries
- Preparation of all Records of Employment
- Reconciliations with benefit providers billings
- Prepares journal entries for payroll and allocate benefits premium costs by department
- Support the Human Resources team to address employee queries for pay related matters
- Projects/Adhoc
- Processes adhoc or one-time compensation related payments
- Assist with continuing Ultipro module implementation related to pay
- Supports other Finance and Human Resources team members as required

Required Qualifications
- Minimum 5 years experience in a similar role involving payroll
- Hands-on experience with HRIS payroll systems and accounting software
- In-depth knowledge of applicable provincial laws governing remuneration including the Employment Standards Act.
- Understanding and knowledge of human resources disciplines including compensation, pension, and benefits
- Strong verbal and written communication skills
- Great team-player
- Demonstrated problem solving skills
- Aptitude for remaining current with all relevant legislative requirements
- College Diploma or University Degree in HR, Accounting, Finance or an equivalent combination of education and experience
- Ability to attain Secret security clearance

Preferred competencies
- **Experience with Ultipro (UKG) HRIS or similar HRIS system**:

- Experience supporting pay related needs outside of Canada
- Experience with Microsoft Dynamics NAV (NAVHR)
- Financial knowledge with respect to accounting entries, RRSP’s rules, and investments funds
- Strong skills with Microsoft office tools (particularly excel and word)
- Ability to learn new software capabilities and processes
- Flexibility to work additional hours when required to meet deadlines
- Payroll certification or designation

About JSI

JSI is built on purpose, that of making a difference in the world.

Founded in 1979, this privately-owned technology company is the North American leader in designing and developing acquisition, collection and analysis solutions for law enforcement and intelligence communities.

With 4Sight - JSI’s single, unified, product suite - customers can combine any number of disparate data sources into a highly intuitive, visually-focused platform. The result? JSI’s customers spend less time working with data and more time seeing patterns, understanding trends, and gaining perspective (and making the world a safer place).

With over 400 employees and a strong, growing global presence in Canada, the U.S., Australia, and Germany, JSI is not only the dominant player in its industry, it is also known for its fun, high-performing, purpose-driven corporate culture.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), JSI will provide accommodation accessible formats and communication supports for the interview process upon request.