Administrative Assistant, Sedation

4 weeks ago

Vancouver, Canada BC College of Oral Health Professionals Full time

**Who We Are**
The BC College of Oral Health Professionals (BCCOHP) is the regulatory body for all oral health professionals in BC. BCCOHP’s role is to protect the public and promote better health outcomes for patients. BCCOHP regulates 16,000 oral health professionals including certified dental assistants, dental therapists, dental hygienists, dental technicians, denturists and dentists. We protect the public in three main ways:

- Ensuring that oral health professionals are able to practise competently
- Setting standards for the delivery of safe and patient-centred oral health care
- Investigating complaints about oral health professionals

BCCOHP provides a working environment that is welcoming, respectful, and rewarding. We offer opportunities for personal and professional growth and encourage reasonable work-life balance with flexible work arrangements including hybrid work options, and flexible start and end times.

**About the Role**
BCCOHP is seeking a permanent, full-time Administrative Assistant, Sedation to join our Sedation team. This position will report to the Manager, Sedation, GA & Non-Hospital Dental Facilities.
The Administrative Assistant, Sedation for the British Columbia College of Oral Health Professionals (BCCOHP) provides administrative support to the Sedation team with receiving and processing requests to provide sedation and assists with assessments of facilities where sedation and general anesthesia services are provided.

**Essential Duties**
- Assist with facility assessments and Registration of Qualifications for Sedation, including pre-assessing submissions.
- Liaise with registrants to ensure all required information is submitted for review.
- Correspond and follow-up with rotas for annual self-assessment reviews.
- Follow-up with facilities and registrants for deficiencies and rectifications; diarize activities.
- Review deficiencies and rectifications for annual self-assessments.
- Assist with administrative tasks related to Sedation.
- Perform data entry and update records for sedation facilities and staff.
- Assist with maintaining sedation database and records.
- Receive and collate documents sent by mail or by other means.
- Prepare and distribute facility assessor packages for on-site evaluations.
- Provide administrative support to Program Manager, Sedation, GA, And Non-Hospital Dental Facilities.
- Assist with scheduling in-office assessments.
- Respond to inquiries regarding sedation from sedation facilities and registrants.
- Track annual self-assessment and in-office assessment due dates; prepare reminder letters and packages.
- Prepare confirmation of compliance letters and wall certificates for facility owners and registrants.
- Assist with sedation projects.
- Assist with inquiries during annual renewal from registrants.
- Organize documents for the Sedation & General Anesthesia Committee.
- File Sedation & General Anesthesia Committee Minutes.
- File facility and registrant correspondence and submissions.
- Other administrative duties as required.
- Book travel and accommodation for facility assessors and Sedation & General Anesthesia Committee members.
- Take meeting minutes as needed.
- Order catering for meetings as needed.

**Essential Skills and Qualifications**
- Minimum of two years of office experience.
- Excellent computer skills with proficiency in Microsoft Office.
- Ability to maintain tact, grace, and diplomacy in all situations.
- Ability to handle sensitive and confidential information with discretion.
- Strong attention to detail.
- Strong clerical and administrative skills.
- Strong written and verbal communication skills.
- Strong organizational skills with the ability to multi-task and prioritize.
- Strong critical thinking, analytical, and problem-solving skills.
- Demonstrated customer experience/service experience.
- Experience using database or customer relations management system and electronic filing system is an asset.
- Previous work experience in a regulatory or not-for-profit environment is an asset.

**Salary and Benefits**
BCCOHP offers a compensation package that includes a competitive salary, extended health and dental care, and professional development allowance, and personal days for employees to use to allow themselves to look after their health and well-being and attend to their personal schedules.

**Health and Safety**
Our offices are located on the west side of Vancouver, in downtown Vancouver, and in Victoria. Due to the pandemic, our offices are temporarily closed to the public and most of our team are currently working remotely. We are conducting interviews virtually at this time.

We will continue to evolve and adjust our policies.

**How to Apply**

**Job Types**: Full-time, Permanent

**Benefits**:

- Commuter benefits
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

  • Coordinator, Sedation

    4 weeks ago

    Vancouver, Canada BC College of Oral Health Professionals Full time

    **Who We Are** The BC College of Oral Health Professionals (BCCOHP) is the regulatory body for all oral health professionals in BC. BCCOHP’s role is to protect the public and promote better health outcomes for patients. BCCOHP regulates 16,000 oral health professionals including certified dental assistants, dental therapists, dental hygienists, dental...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    45 minutes ago

    Vancouver, Canada Kipling Media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    7 days ago

    Vancouver, Canada EightSix Network Inc Full time

    Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put into them....

  • Administrative Assistant

    3 days ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general admini

  • Administrative Assistant

    5 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Assistant Department Office Administration | Operations and Administration | UBC Sauder School of Business Compensation Range $4,319.00 - $4,540.00 CAD Monthly Posting End Date July 31, 2023 Note: Applications will be...

  • Administrative Assistant

    17 hours ago

    Vancouver, Canada BC Cancer Full time

    **Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...

  • Administrative Assistant

    4 weeks ago

    Vancouver, Canada Fresh Direct Produce Full time

    Do you have what it takes to join a fast-paced sales team? Are you a highly organized, analytical, and detail-oriented individual who loves a challenge? We are looking for a full-time Sales Administrative Assistant to join our team! Reporting to the Sales Manager, the Sales Administrative Assistant will ensure daily administrative responsibilities and...

  • Administrative Assistant

    5 days ago

    Vancouver, Canada Palmer IP Inc. Full time

    **About us** Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of university, industry and corporate clients. We are currently seeking an experienced administrative assistant to join our team. Our paraprofessionals are critical to our success. They perform the...

  • Administrative Assistant

    4 days ago

    Vancouver, Canada University Canada West Full time

    **Position Job Title**:Administrative Assistant **Location**:Vancouver **Reports To**:Campus Manager **Hours**:Various Hours **About University Canada West**: University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by its...

  • Administrative Assistant

    5 days ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general administrative support for the campus. Under the Campus...