Payroll & Records Clerk

1 week ago

Thunder Bay, Canada City of Thunder Bay Full time

:
The
**City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together

Watch this video to learn more about our City at:
**Job Specific Information***:
Should this temporary vacancy be filled by a regular full-time employee, seniority and benefits will continue in the normal manner and the regular employee will continue to maintain normal, full-time status for the duration of the appointment.

If it becomes known that the position is permanent, it will be reposted and filled in the normal fashion.

**Job Description**:
***:Under the general supervision of the Supervisor, processes payroll and expenditure-related documentation for Pioneer Ridge Home for the Aged.

**MAJOR RESPONSIBILITIES**:

- Performs on-line data entry, produces reports, and participates in the correction of input data.
- Maintains and monitors absence quotas and leave entitlements and processes related Pioneer Ridge paperwork as required.
- Processes hires, rehires, transfers, and terminations for Pioneer Ridge employees and initiates applicable forms, as required.
- Processes staff reimbursements and initiates forms for increment raises.
- Prepares payment authorization form records for the preparation of cheques.
- Liaises with Human Resources and Pioneer Ridge supervisors regarding confidential payroll issues, and researches and responds to inquiries as required; liaises with other City divisions and external suppliers regarding billings and control procedures.
- Provides support to Pioneer Ridge sections regarding SAP functions.
- Processes temporary internal postings and probationary evaluations for Pioneer Ridge.
- Provides backup to office staff according to organizational needs.
- Performs such other related duties as may be required

**QUALIFICATIONS**:
**Education/Experience**:

- Secondary school graduation; and
- Must have a working knowledge of an automated payroll system

**Skills/Abilities**:

- Ability to communicate effectively and concisely, both orally and in writing
- Ability to establish and maintain effective working relations with superiors, co-workers, other staff, residents, families, and the public
- Ability to work independently and as a member of a team
- Self-starter with proven organizational skills
- Must be at a basic skill level in word processing and an intermediate skill level in spreadsheet software and be proficient in on-line data entry

**Assets**:

- Experience using SAP enterprise software

**CONDITIONS OF EMPLOYMENT**:

- May be required to work statutory holidays to meet payroll deadlines
- Prior to commencing employment, will be required to review and attest/affirm to all Pioneer Ridge Staff Immunization Policies
- Must have successfully undergone a "two step" tuberculosis skin test within the 12 months prior to employment
- Must undergo a successful Police Vulnerable Sector Check (PVSC)

**General Information**:
**ONTARIO HUMAN RIGHTS CODE**: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

- Photos
- Any certificates that have photo identification
- Driver’s licences
- Police records checks

**ACCOMMODATION**: Reasonable accommodations are available upon request for all parts of the recruitment process.

**PRIVACY**:Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

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