People & Culture Coordinator & Office Manager

3 weeks ago

Toronto, Canada PATSNAP PTE. LTD Full time

PatSnap‚ is a global, hyper-growth, venture-backed start-up with offices in London, Beijing, Shanghai, Suzhou, Singapore, Toronto and LA. Our cloud-based software enables innovators to be more effective in their research and investment decisions and bring new inventions to market faster.

Our hyper-growth trajectory is powered by our people, and we are extremely proud of our company-wide vision, work ethic, and entrepreneurial spirit. Ideas are always welcome, regardless of seniority, because we believe that open innovation amplifies success throughout every department: product development, marketing, sales or operations.
- Our Office and HR Admin is the heart of business and a people champion. The Office and HR admin is a true advocate for PatSnap in and out of the business, lives our values every day, and inspires others to help build our Toronto community.
- Our values:

- Integrity without compromise
- Self-learning & practitioner mindset
- Dare to dream big and make mistakes
- Customer-centricity
- Teamwork and sharing

Join us and be part of our story as we navigate through the quickly changing and fast-paced world of innovation and aim to make history.

**Position Overview**
- This position requires a focus on both office management and HR admin/coordination.
- Our offices are vibrant, lively, inspiring and an effective place for everyone to do their jobs. It is a space where employees can have team meetings, collaborate on brainstorming sessions, find quiet workspaces and host large events. We operate under a hybrid working model with employees coming into our office 2-3 times a week, with the option to work remotely the remaining days.
- Our Office Manager will support the hybrid work model and ensure they provide a safe, productive and collaborative workspace for our employees when in office. In addition, this position is responsible for providing internal support to employees and managers and performing a variety of specialized administrative support activities.

**What You'll Be Doing**:
**Office Management**
- Reporting to the People and Culture Operations Manager based in Toronto
- Serve as point of contact for information regarding areas of responsibility, as well as with property management of the building. Disseminate information to appropriate parties in a timely manner; monitors and/or follows-up
- Responsible for Health and Safety and fire evacuation procedures. Monitor and attend courteously to visitors and ensure that proper security procedures are followed.
- Sort, prioritize and distribute incoming mail; ensure outgoing mail and packages are prepared properly and scheduled for delivery.
- Maintain a neat and organized office area, monitor office supply inventory and order as necessary; ensure received supplies are correct and expensed appropriately.
- Treats the office like a home, ensures that the space is..
- Performing all office area duties such as greeting visitors, accepting deliveries, following COVID-19 procedures and safety requirements
- Attend to any catering needs, interact with outside vendors and assist in management of group budget. Coordinate independently complex on-offsite/ department meetings.
- Coordinate and manage office cleaners and other vendors.
- Orders and maintains office supplies.
- Manage relationship with WeWork, attend any office building meetings and oversees property management services, including maintenance of office space and ordering proper janitorial supplies.
- Help facilitate any company events with the relevant departments.

**Human Resource Coordination**
- Focus on coordinating, scheduling and managing the Onboarding program in collaboration with the pre-boarding-program, Sales enablement training and Operations such as Finance, IT and Facilities
- Enhance and contribute to ideas to improve onboarding/office experience
- Working closely with PatSnap’s Human Resources Business Partner on the Employee Recognition Program and support the strategic direction of HR, including implementation of high-value added HR processes that support business goals and objectives.
- Assist the HR team in the implementation of policies and programmes encompassing all areas of human resources in order to satisfy legal requirements, cost containments, and work environments consistent with PatSnap's core values.
- Become proficient and have excellent working knowledge of the HRIS, assist data accuracy.
- Promote business ethics and PatSnap core values in all efforts. Investigate complaints, violations and conflicts and escalate to your reporting manager.
- Promote change throughout the organization
- Assist with and at times lead special projects as requested.
- Provide a high level of service, knowledge and performance in the fields of:

- o Employee Relations
- o Employee support on benefit programs, policies and procedures
- o Related documentation, processes and procedures

**Top Traits Needed To Be Successful**:

- Energetic, personable, approachable
- Ex

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