Administrative Coordinator, Vice-provost
3 days ago
**Classification & Regular Hours**:
Hours per Week: 35
Salary Grade: 14
**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
**About Us**:
Western International’s mission is to direct and support the University's international strategy, while acting as a resource to faculties and departments across the Western community.
**Responsibilities**:
The Administrative Coordinator provides professional administrative and logístical support with a high level of confidentiality to the Vice-Provost (International), Senior Director, and the leadership team within Western International. The role is responsible for the management of relationships with internal and external stakeholders who interact with the Vice-Provost’s and President’s offices and acts as a resource to leaders and staff within Western International, the President’s Office team, including the administrative assistants, executive assistant to the President, Provost and Vice-Presidents, to ensure communication and client service needs are addressed at the highest level. The role is also responsible for providing a range of advanced and wide-ranging executive support functions of a highly responsible and confidential nature, to the Vice-Provost (International).
**Qualifications**:
- Education:
- Undergraduate University Degree; major in Business Management/Administration is preferred
- Experience:
- 5 years of progressive experience successfully supporting a senior leader/executive in a complex public sector environment
- Previous administrative and professional experience within a University or academic setting is preferred
- International cross-cultural experience would be an asset
- Knowledge, Skills & Abilities:
- Knowledge of general office procedures and with best practices for assessing, developing and implementing new business processes and procedures
- In-depth knowledge of best practices for handling sensitive and confidential information and with best practices in records maintenance
- Familiarity with event management techniques and tools and with project management methodologies
- Familiarity with protocols and procedures involving international delegations and stakeholders would be an asset
- Demonstrated intercultural competency and knowledge of cross-cultural research and work practices
- Positive, outgoing attitude with an unwavering commitment to customer service and teamwork
- Attention to detail with an ability to retrieve, analyze and synthesize sizable amounts of data while ensuring that information is accurate and comprehensive
- Exceptional organizational skills, including managing multiple competing priorities and an ability to adapt quickly to emerging priorities
- Superior verbal and written communication skills and confidence interacting with internal and external stakeholders at all levels of an organization
- Sound judgement, analytical and problem-solving skills with a consultative and collaborative approach to addressing issues and opportunities
- Possesses a reputation for resourcefulness and a strong sense of accountability and initiative
- Ability to work well under pressure and handle multiple conflicting priorities in a fast-paced environment with frequent interruptions
- Able to build and maintain lasting relationships within department, as well as with other departments, key business partners and external agencies
- Demonstrated ability to work independently with mínimal supervision and take initiative and follow through on work priorities
- Creative problem-solving skills and sound professional judgment, especially regarding confidential/sensitive matters and complex issues
- Strong attention to detail and proofreading abilities with an excellent command of the English language
**Western Values Diversity**:
**Please Note**:
**Effective September 7, 2021, all employees and visitors to campus are required to comply with Western's **COVID-19 Vaccination Policy**.**
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
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