Procurement Coordinator

2 weeks ago

Delta, Canada Alpine Building Maintenance Full time

**Job Title**: Procurement Coordinator

**Location**: Delta, BC

**Shift**: Monday to Friday 8:30am - 5:00pm

**Reporting to**: VP, Finance

**Job Overview**:
The Procurement Coordinator will coordinate and administer the tactical plans for the procurement of supplies and equipment and will drive continuous improvement of supply chain management initiative and strategy.

**Key Responsibilities**:
1. Vendor management and logistics
- Identify and negotiate with key vendors to procure equipment, parts, and supplies
- Create a pricing strategy for sites
- Work with Operations and Finance on equipment and supplies needs for new sites
- Research current products and more cost effective, streamlined approach
- Analyze and improve current logistics process
- Lead the transition of warehouse to operate on the new ERP system
- Create structured reporting
- Set up tagging system on all machines
- Operate computerized inventory record keeping and re-ordering systems in the new system
- Review shipping costs, re-negotiate pricing

**2. Repair & maintenance on Alpine machines**:

- Track and perform inventory count on parts
- Research and compare pricing between suppliers before purchasing parts
- Chargeback all parts to subcontractors
- Coordinate mechanics schedule
- Log and track items leaving and coming into warehouse.

**3. Supplies**:

- Research and compare pricing between suppliers
- Negotiate pricing
- Streamline products (i.e. same gloves, mop heads etc.)
- Flag orders over budget
- Review warranties
- Review back order purchase orders weekly, follow up and cancel as required

**4. New Sites/ Site terminations**:

- Ensure all product, equipment and supplies are picked up at the end of contract
- Order and set up new site startups with appropriate supplies, equipment and chemicals within budget

**5. Monthly Reporting**:

- Inventory counts
- Sites over budgets
- Price comparisons
- Perform and track expediting of shipments
- Coordinate all asset tracking of Alpine machines in ERP system
- Conduct monthly audits of equipment and allocation
- Ideally, 5+ years’ experience in supply chain, purchasing, or procurement
- Knowledge of products/machines preferably in janitorial industry will be an asset
- Experience working with an ERP system or inventory management system
- Proficiency with Microsoft office products
- Excellent organization skills with an ability to think quickly and respond to evolving business requirements
- Strong communication, negotiation and persuasion skills
- Ability to evaluate market conditions to arrive at effective product pricing and negotiate costs
- Good judgement and decision-making skills
- Effective relationship building skills with ability to manage stress through busy or challenging periods
- SCMP or ISM designation an asset

Hours of Work and Working Conditions

Typical hours of work are Monday-Friday, 8:30 am - 5:00 pm. However, there are times when evenings or weekend work is necessary to meet a deadline or onboarding/offboarding of a site. The role is in-office, based in Delta, BC, with up to 5% requirement for travel throughout our operations in Canada.

**Company Overview**:
Alpine has grown to become one of Canada’s leading janitorial and building maintenance service providers to over 2000 distinct facilities across Canada. Our commitment to excellence and passion to serve sets us apart. With a history spanning over 40 years, Alpine has been at the forefront of various innovative industry approaches and concepts. Alpine’s brand of “Reflecting Excellence” distinguish it from others. We aspire to always be the best, by delivering on our promises, exceeding our clients and employee’s expectations.

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