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Administrative Assistant/receptionist

4 weeks ago

Kemptville, Canada Eastern Unit of the Ontario English Catholic Teachers' Association Full time

**Qualifications**:

- College Diploma in Office Administration or related field, or five years of work experience in the field;
- Training in QuickBooks mandatory;
- Expertise in Microsoft Outlook/ Word/ Excel.
- _Hours_: Monday-Thursday, 9:00 a.m. to 2:00 p.m.
- _Term_: September 1st to June 30th each school year
- _Reception_:

- Answer phones;
- Greet visitors/guests.
- _Administration:_
- Manage electronic minutes/reports/documents;
- Prepare minutes/reports/documents for meetings
- Photocopy/scan documents;
- Order office and other supplies;
- Arrange for office/property management, including rentals;
- Schedule meetings;
- Make travel arrangements;
- Other duties as assigned by the Unit President.
- _Financial:_
- Maintain financial records through QuickBooks and liaise with Unit Treasurer and external book-keeper;
- Prepare documents for audit;
- Pay bills, write cheques using QuickBooks;
- Track and notify Board of OT costs for Union Business;
- Reconcile credit card statements;
- Arrange three quotes on all capital purchases;
- Other duties as assigned by the Unit Treasurer or President.

**Compensation/Benefits**:

- Hourly rate beginning at $19.05/hr, or as negotiated;
- Comprehensive Basic Life, Health, Vision, Dental, and Prescription coverage;
- Vacation: all statutory holidays; five paid days at Christmas, four paid days during March Break;
- 16 days of paid sick leave per year;
- Mileage for any work which requires use of personal vehicle.

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: $19.05-$25.22 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- No weekends

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 3 years (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

Application deadline: 2023-06-05
Expected start date: 2023-09-04

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