Medical Office Assistant

1 month ago


Etobicoke, Canada Civic Heart Centre Full time

Job Description:

- Greet patients and accurately register patients by obtaining complete demographics, Ohip information and consent.
- Optimize clinic capacity by ensuring tasks including New bookings + Rescheduling + Cancellation + Arrivals + Upload Reports are completed in a timely manner.
- Manage patient check-ins, enquiries and phone calls. Schedule and confirm patient appointments and follow ups
- Ensure maximum client satisfaction through a high-quality service approach
- respond to patient inquiries in a courteous and empathetic manner.
- Facilitate patient flow by communicating patients' arrival. Build rapport with patients by responding to inquiries and communicate next steps to patient.
- Maintain attention to detail for all medical records. Scan documents into patient charts.
- Maintain accurate patient records and ensure all required forms and documentation are completed per check in protocols.
- Protect patients' rights by maintaining confidentiality of personal and financial information.
- Maintain a clean and organized reception area
- Collaborate with internal teams to provide and gather information, enabling patient requirements to be dealt with efficiently.
- Complete administration tasks including confirmations, chart checks and phone calls.
- Must be willing to learn/ do Holter patching and Ecg procedures.

The Requirements:

- Medical office experience
- Demonstrated high quality, compassionate, customer centered experience
- Proven ability to work proficiently and independently in a busy fast paced environment
- Ability to establish priorities and achieve objectives with mínimal supervision
- Excellent verbal and written communication skills
- Superior telephone etiquette
- Strong understanding of medical terminology
- EMR systems experience
- Excellent time management and organizational skills
- Ability to deal with sensitive information with a high degree of privacy and diplomacy
- The ability to provide occasional coverage at other Civic Heart Locations

**Job Type**: Part-time
Part-time hours: 20-25 per week

**Salary**: $18.00-$20.00 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Etobicoke, ON M9W 6V1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Dental receptionist: 1 year (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person


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