Office Coordinator

3 months ago

Halifax, Canada EllisDon Corporation Full time

**_Connect with us _**_LinkedIn_**_, _**_Instagram_**_, _**_Facebook_**_, _**_Twitter_**

**_ Thinking about a change?_**

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core **values** empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is - there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry **thinks of us** and some of the **impacts we've made to the communities we work in.**

**You as an Office Coordinator will**:

- Answer and direct incoming calls in a prompt, professional and courteous manner.
- Welcome all visitors to the company and direct them to meeting rooms or ensure the appropriate person is advised they have arrived.
- Maintain updated area phone lists, employee extension lists, distribute as needed.
- Coordinate and organize all aspects of internal meetings on an as needed basis, this may include reservation of appropriate meeting room, placing catering orders, coordination with IT, meeting room set up, and post meeting tidying of meeting rooms.
- On a daily basis, complete a walk around of the office to ensure meeting rooms and coffee stations are clear and well-maintained.
- Fulfill office stationery and kitchen supply orders on an as needed basis, including stocking, organization, distribution, and inventory.
- Liaise with site staff regarding stationery orders, couriers as requested.
- Sort and distribute incoming mail and prepare outgoing courier packages.
- Maintain order and cleanliness of reception area, staff common areas, boardrooms, and other office areas, as needed.
- Manage office equipment, maintenance, and inventory as well as support and trouble shoot with area staff as required.
- Liaise with building maintenance when requested for tenant issues within our unit.
- Being efficient with electronic filing including maintaining digital files, scanning, and photocopying.
- Proficient in drafting, editing and formatting of documents using Office 365 (i.e. Word, Excel, PowerPoint).
- Coordinate staff socials and holiday parties; venues, catering, supplies.
- Working closely with the team to complete all administrative tasks in a timely manner and with great attention to detail.
- Proactively plan and establish priorities to accomplish goals and deliver on assigned tasks.
- Other administrative tasks as assigned.

**Is this the right role for you?**
- You have two to four years of administrative experience, or an educational background in Office Administration.
- You are proficient with the MS Office suite and have moderate to strong skills with Excel, Word and PowerPoint.
- You have great attention to detail.
- You have a strong focus on customer service and enjoy interacting with others.
- You have the ability to quickly develop working relationships with a broad range of individuals, both internally and externally.

EllisDon is proud to provide this unique career opportunity within a progressive environment with continuous learning and opportunity for growth, as well as a competitive compensation package.

**Go ahead and be yourself. We'll pay you for it**

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes **everyone**, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be** your** commitment to Inclusive Diversity.

***Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

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