Financial Services Office Coordinator

4 weeks ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Service Nova Scotia and Internal Services

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:4/26/2023 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Service Nova Scotia and Internal Services is an exciting department with more than 1,700 staff across the province who design and deliver a variety of government programs and services. We serve the citizens of this province, about ten thousand employees across government and a broader range of public partners in the health, university and municipal sectors. Our strong and solid commitment to service excellence guides and supports everything that we do. Our employees are valued for the work they do and empowered to share new and innovative ideas. Our vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.

The Financial Services Division of Service Nova Scotia and Internal Services provides corporate financial services, payroll processing and the recovery of outstanding debts for government departments and agencies.

**_At SNSIS, we don't just accept difference - we celebrate a supportive culture of diversity, inclusion and belonging_**

The people who use government programs and services come from all walks of life. It is important that the SNSIS reflects the people that we serve - so we can deliver better, and more accessible, and inclusive public services. We work hard to create an environment where different perspectives and experiences are valued. We are committed to helping diverse talent thrive.

**About Our Opportunity**:
If you are a master multi-tasker with excellent communication skills an upbeat professional work ethic and experience providing executive level support - the Financial Services Office Coordinator is your next career opportunity.

You will work in a highly collaborative and energic environment carrying out the day-to-day administrative functions with mínimal direction. Working in a fast paced, continuously evolving environment you are highly adaptable. You will ensure the effective coordination, and efficient operations of the division through your expertise and excellent client services.

**Primary Accountabilities**:
Daily, you will use your exceptional organizational skills to support the division. You are a key point of contact and work closely across Departments, public and key stakeholders. With your expertise, you ensure efficient operations and effective office management including:

- Provide senior level assistance and are responsible for the efficient and effective operation of the administrative functions of the Financial Services Division.
- Preparing and composing confidential correspondence, reports, and numerous tracking documents.
- Ensures regulatory and corporate/departmental requirements and accountability reporting processes are met.
- Maintain a comprehensive knowledge of the divisions functions and activities recognizing the complex functions and processes of the Financial Services Teams.
- Coordinating and managing schedules, arranging meetings and events,
- Oversees the divisions web and SharePoint presence ensuring content is accurate, up-to-date, and relevant.
- Assists in the development and management of various and on-going projects and plans.
- And ensuring constant innovation and administrative process improvements

In addition to the above, you will work to ensure efficient workflow is achieved by managing numerous operational processes as well as coordinating work with other executive assistants. You will maintain up-to-date knowledge of government practices and policies to deal with and ensure efficiencies related to office enquiries, correspondence, purchasing, procurement/vendor management and requests at the senior administrative level. SAP knowledge would be considered an asset.

**Qualifications and Experience**:
This may be the right opportunity for you if you have successfully completed an office administration program with 4 years of related experience or the equivalent combination of training and experience.

You are a self-motivated individual who works well independently and participates fully in a team environment. You possess a broad range of knowledge relating to the functions, activities, policies, and practices of executive government offices. You are dedicated to high standards of quality with proven initiative, integrity, judgement, decision making abilities, and communication skills (verbal and written). You are resourceful, reliable and have a high degree of organizational skills, which are required to determine priorities with mínimal supervision in a busy environment. Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook, and Excel), SharePoint and efficient office man

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