Contract Analysis Clerk
2 weeks ago
Salary range: The salary range for this position is CAD $27.96 - $29.64 / hour Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.
Effective October 26th, 2021 all staff for all positions across Health Care require full COVID 19 vaccination. All positions, require that you are fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.
**Position Highlights**
We are currently looking to fill **Casual** Contract Analysis Clerk position located in** **Surrey**, BC.
**Valued Benefits**
A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.
Detailed Overview:
Performs clerical functions related to the issuance of new contracts and amendments to existing contracts with external facilities and individual service providers; maintains systems for contract tracking, monitoring and payments; gathers and compiles contract and/or financial data and prepares reports; liaises with external agencies to obtain required information and responds to inquiries regarding contract management process; performs related clerical duties.
**Responsibilities**:
- Prepares and modifies contract documentation in accordance with policies and procedures utilizing word processing and spreadsheet software ensuring accuracy and completeness of contract documentation.
- Coordinates the distribution of contract documentation for contract approvals by mailing related documents, ensuring that signatures for authorization are obtained and forwarded to relevant offices; maintains tracking system for contract processing and verifies authorization and completeness of contract administration processes.
- Maintains contract information database; monitors expenditures, identifies and reports anomalies and discrepancies to Contract Administrators; provides input and assistance as required.
- Gathers and compiles contract and/or financial data as directed; researches, organizes and summarizes information for reports; investigates problems related to contracts; contacts others to provide and/or obtain information; identifies discrepancies and refers to Contract Administrators for follow-up; receives and enters contractor information into online Ministry of Health insurance program; responds to general enquiries.
- Performs record management duties by setting up and maintaining manual and electronic filing systems for contract documentation and related material in accordance with policies and procedures.
- Responds to inquiries regarding contract management such as payments to contractors, agencies and its clients, contract preparation and status of contracts; obtains, investigates and/or provides information, as required.
- Drafts correspondence and reports related to contracts and payments made; forwards to Contract Administrator for review and signature.
- Prepares purchase requisitions for purchase of office supplies; verifies accuracy and appropriate authorization of invoices received; enters information into contract database.
- Performs other related duties as assigned.
Qualifications**:Education and Experience**
Grade 12, Office Administration Certificate plus three (3) years' recent, related experience, or an equivalent combination of education, training, and experience.
**Skills and Abilities**
- Ability to communicate effectively, both verbally and in writing
- Physical ability to carry out the duties of the position
- Ability to work independently and in cooperation with others
- Ability to operate related equipment
- Ability to plan, organize and prioritize
- Ability to type 50 wpm
- Business writing skills
- Knowledge of general office procedures
- Ability to establish and maintain rapport with clients
- Ability to analyze and resolve problems
- Ability to do basic mathematical and financial calculations
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