Administrative Assistant

7 months ago

Guelph, Canada EcoReg Solutions Inc. Full time

ADMINISTRATIVE ASSISTANT

**EcoReg Solutions Inc. **is seeking a resourceful team player to join our Guelph head office as a part time **Administrative Assistant**. We are a small team of professionals who value teamwork, integrity, learning and delivering quality work in a respectful, caring environment. We also like to have some fun while doing great work.

Our company

Ecological and Regulatory Solutions Inc. (**EcoReg**) is an environmental consulting firm providing a wide range of environmental services primarily to the mining, pulp and paper, power, municipal waste, and development sectors. Our commitment is to high quality service and technical excellence. Our experienced senior leadership has delivered a distinguished track record. We excel at taking on complex and challenging projects and our leadership team has been delivering outstanding client services in Canada for over 30 years.

Our people

All of our achievements would have been impossible without our exceptional staff. Our people are the heart of our business, and we are dedicated to building a diverse and inclusive workplace. We offer competitive employee compensation and benefits, and support opportunities for mentoring and career advancement with a modern and engaged approach to coaching and professional development.

Your Role

Your important role includes:

- Preparing, maintaining, organizing and disseminating documents using Microsoft Word at an intermediate/advanced level (templates, styles, headers/footers, tables of contents, etc.)
- Creating and maintaining Excel spreadsheets and charts at an intermediate level for reporting and decision making.
- Maintaining company templates (letterhead, memos, CVs, reporting documents, Word and PowerPoint templates and other materials).
- Assist with word processing of reports, presentations or marketing materials, including branding requirements.
- Coordinate transportation and travel; flights, rental car service, airport shuttle and hotel bookings.
- Coordinating shipping of equipment and materials to other offices and job sites.
- Maintaining virtual and paper filing, including coding, describing and scanning.
- Receiving and sorting daily mail.
- Managing the company calendar and social media calendar.
- General office and facilities maintenance, including bookings and office and facilities supplies.
- Preparing and coordinating meeting materials, communications, minutes and action follow-ups.
- Data entry and maintenance of contact lists and senior teams marketing initiatives.

Your Talents
- Proficient in the use of Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams, SharePoint) with the ability to learn new software programs.
- Prior work experience in a busy professional office would be an asset.
- Self-driven with the ability to work independently while also being a team player.
- Excellent interpersonal skills including tact, diplomacy and patience; sound judgment and demonstrated professionalism.
- Ability to organize and multi-task in a fast-paced team environment while maintaining accuracy.
- Excellent written and verbal communication skills, able to compose documentation that is clear, organized and concise.
- Demonstrated experience coordinating logistics, invitations and schedules for events and meetings involving internal members and external partners.
- Ability to work flexible hours and prioritize to meet timely work completion.
- Ability to handle confidential and sensitive information with a high level of discretion.
- Experience with social media platforms such as LinkedIn, Instagram and Twitter/X.
- Aptitude and commitment to details for a high degree of quality assurance and customer satisfaction.
- secondary certifications in office/business administration.
- Professional experience dealing directly with clients is valued.
- A valid driver’s license and own vehicle.
- This position is primarily based in-office.

Your next steps

Please submit cover letter and resume

**Salary**: commensurate with experience

Ecoreg is committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please let us know.

We would like to thank all applicants, however; only those selected for an interview will be contacted.

**Job Type**: Part-time

Pay: From $25.00 per hour

Expected hours: 25 per week

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Microsoft 365: 2 years (preferred)
- Administrative experience: 2 years (preferred)
- Data entry: 2 years (preferred)
- flights, rental car, airport shuttle and hotel bookings: 2 years (preferred)

Work Location: In person

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