Records Officer, Undergraduate Records

3 months ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date- 22 October 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $69,052.00 - $89,791.00- Additional Posting Information- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- SG9- Start Date- 12/2/2024- End Date- 11/30/2025- Employee Group:
- PEA - Term- # of Hires Needed- 1- Category- Other- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**The salary range for this position is**:

- **Recruitment range: $69,052- $76,129** starting salary determined by the PEA Collective Agreement.
- **Performance range: starting salary to max of $89,791** is available through annual performance increases.
- Job SummaryStudent Affairs at the University of Victoria helps to transforms students' lives by supporting and inspiring the highest standards of student learning and success, community engagement and staff development. The Division is comprised of over 30 reporting units in six departments: Athletics and Recreation, Campus Services, Indigenous Affairs, Office of the Registrar, Student Recruitment and Global Engagement, and Student Services. The comprehensive and integrated range of services we provide make Student Affairs one of the most dynamic and diverse divisions on campus. Together, we support UVIC's vision to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world.

As part of the larger Division of Student Affairs, the Office of the Registrar (OREG) places students at the centre of its operations in the provision of core institutional services and systems such as undergraduate and graduate admission, registration, course/exam scheduling, academic records management, curriculum/calendar, scholarships/financial aid and graduation. The OREG collaborates closely with academic and administrative partners as well as external stakeholders.

This position ensures that accuracy of academic student records is maintained and provides advice to faculty, administrators and others regarding regulations and individual student situations. The Records Officer analyzes reports and anomalies in student records, identifies system problems, proposes solutions and enhancements and coordinates the implementation of the changes or improvements to processes.

Working as part of a team of Records Officers maintaining consistent and accurate records and contributing to broader divisional goals, projects and initiatives, the Officer collaborates with colleagues within the Office of the Registrar, across the Division of Student Affairs as well as across campus with Faculties, Departments and Schools. In addition, the Officer is responsible for formally supervising clerical staff and informally supervising casual employees.
- Job RequirementsA minimum of a Bachelor's degree in an appropriate discipline and 3 years of related experience in a complex computerized student records system (an equivalent combination of education, training and/or experience may be considered). Experience must include:

- Recognized knowledge of software programs including degree audit (CAPP or equivalent), student record database (BANNER or equivalent) and administrative programs including Microsoft Office Suite.
- Record of effective communication with co-workers, management and students or clients, including discussing and maintaining confidential records.
- Advanced problem solving and consistent decision making within broad frameworks of policy and practice.
- Proven ability to manage competing priorities and meet firm deadlines.

In addition, this position requires:

- Strong interpersonal skills to communicate specialized or sensitive information, resolve conflicts and crises, promote services and influence decision making. Communications may involve complex or emotional situations.
- Excellent organizational and file management skills.
- Supervisory experience is considered an asset.

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.

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