Undergraduate Records Clerk

3 weeks ago


Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date- 18 November 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,680.00 - $4,828.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB9- Hours of Work- Monday to Friday, 8:30 am to 4:30 pm- Start Date- 12/2/2024- End Date- 11/28/2025- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Other- About this OpportunityStudent Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world”. The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.
- Job Summary- Job Requirements**Skills**:

- Proven advanced clerical skills in a post-secondary institution or an equivalent administrative office environment for a minimum of one year.
- Strong customer service background and experience in dealing with highly sensitive, very detailed and confidential issues is essential.
- Ability to manage multiple demands and deadlines, problem-solve and maintain a high degree of accuracy.
- Proven ability to communicate effectively, provide options and explain complex regulations, as well as exercise initiative, good judgment, tact and diplomacy when dealing with students, faculty, departmental staff and the general public.
- Ability to work independently and to take initiative to organize a very heavy and varied workload in order to meet competing critical deadlines.
- Demonstrated ability to interpret and explain complex university, faculty and program regulations and policies while maintaining confidentiality.

**Specialized Knowledge/Education**:

- Ability to perform accurate mathematical calculations and convert international grading scales for the purpose of calculating grade point averages with a high degree of accuracy.
- Demonstrated knowledge and experience with Microsoft Office and Microsoft Windows platforms.

**Experience**:

- Working experience with complex Student Information Systems such as Banner Student or a similar database as well as online information systems such as the UVic website and Mypage.
- Experience with the degree audit system (CAPP), TCS (Transfer Credit System), Applicant Information Review Systems (AIRS) and ViewCat..

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.



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