Operation Services and Events Coordinator

2 weeks ago

Toronto, Canada Young Centre for the Performing Arts Full time

Specific responsibilities include but not limited to:

- Coordinate room and theatre bookings for founding partners and external clients
- Liaise with potential clients in order to secure bookings and all related maintenance
- Create and disseminate information packages and lead facility tours
- Create booking and rental quotes, license agreements and invoices for clients
- Act as point of contact for clients to ensure all elements of events are in order (including catering, rentals and space)
- Develop sources of ancillary revenue for rental opportunities
- Provide administrative support to the Senior Manager of Patron & Operations Services
- Assist in update and maintenance of the Young Centre website, and digital information monitors in the building
- Administer general office duties including reception, file maintenance, communication, knowledge of office equipment and office supply inventory, courier and prepare reports as needed
- Support the Café Manager in the oversight of the YC-Café, including but not limited to processing accounts payable
- Coordinate special projects and events
- Attend performances, receptions and events as required
- Contributes to the overall success of the Young Centre by accomplishing related results as needed.

**Qualifications**
- Excellent computer skills, including a thorough knowledge of Excel and MS Office. Knowledge of Tessitura, an asset
- Excellent planning, organizational, analytical, leadership, interpersonal, decision making, oral and written communication skills
- Ability to coordinate multiple projects simultaneously, prioritize workload and meet deadlines
- Ability to identify opportunities and create efficiencies to improve processes and work flow
- Excellent understanding of venue policies and procedures
- Self-starter, flexible, highly organized
- Ability to work independently as well as in a team environment
- Knowledge of financial principles

**Education**/Experience**
- Post-secondary education or equivalent combination of education and professional experience
- Experience as a Coordinator in events management or production would be an asset

**Please include a cover letter with salary expectation detailing how you can contribute to this not-for-profit arts organization.**

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday
- Night shift
- Weekend availability

Work Location: One location

Expected start date: 2023-03-13

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