Project Coordinator, Real Estate

2 weeks ago

Calgary, Canada Canada Lands Company Full time

**JOB POSTING**

Job Req ID**:1525**

Title**:Project Coordinator, Real Estate**

Company: Canada Lands Company

Location**:3951 Trasimene Crescent SW, Calgary**, AB T3E 7J6

Employment Status: Employee (Full-Time)

**PURPOSE OF ROLE**

Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and tasks over extensive cycles to support project owners (Directors) enabling them to focus more broadly on the fulfillment of the vision, strategy and master plan associated with their respective projects. The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondences and by researching, analyzing and processing important documents to advance and maintain project momentum. The Project Coordinator is a pivotal member of the regional Real Estate team, performing a broad range of tasks and activities in support of the regional office operations.

**KEY FUNCTIONS**

1. Provides support to the region in the areas of property acquisitions, master planning, redevelopment, and servicing/construction and provides necessary follow-up to ensure timely completion.
- Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives.
- Assists with the development and coordination of consultant selection processes.
- Assists with the direction/work of external multidisciplinary team (contractors, engineers, home builders, surveyors, architects, planners, leasing managers, etc.) to achieve project objectives.
- Takes minutes at internal and external meetings with stakeholders, consultants, government and the public.
- Follows up with a wide range of stakeholders (e.g. government, public, other corporations, etc.) to support project development objectives.
- Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
- Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents
- Prepares engagement letters for approval, with adherence to CLC policies and guidelines.
- Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status.
- Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC’s procurement process.
- Monitors servicing and other contracts, identifying irregularities within deliverables, variances or other issues, and prepares activity reports.
- Provides administrative support for posting of public notices in local media and on CLC corporate communications platforms such as project web sites.
- Researches and reports on industry trends, regulatory context and planning legislation.

2. Participates in the budget process, including the review of contract amounts/details, progress claims and invoices.
- Participates in the preparation, review and implementation of divisional and regional short and long term planning activities (budgets, strategic and business plans).
- Works with the regional/project accountant to provide necessary supporting information/documentation.
- Assists in the preparation of cash projections and revenue and expenditure forecast for the annual 5-year Corporate Plan, monthly financial statements; analyzes costs against budgets/contracts to identify risk of budget over-run and controlling payments.

3. Participates in agreements of purchase and sale, including the coordination of sales and marketing activities.
- Assists the regional Real Estate team with due diligence (i.e. appraisals, brokers, signage, advertising, credit checks).
- Assists with the preparation of, and fulfilling obligations related to agreements of purchase and sale.
- Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing.
- Prepares Sales Abstracts/summaries for senior management approvals.
- Collaborates with legal counsel, providing information for closing, i.e. purchaser details, property tax adjustments, proper execution of closing documents (transfer deed) according to CLC’s Delegation of Authority, adjustments for closing.
- Finalizes closing documentation (i.e. ensures receipt of fully executed transfer deed and survey plan prior to closing).
- Special projects as assigned by the Director Real Estate, and other duties and accountabilities, as required.

In addition to the Key Functions listed above, the Project Coordinator in [insert city/province] is also responsible for the following tasks:

- Develops and maintains efficient project-based document management system for all functions of real estate development

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