Acting Operations Coordinator

4 weeks ago

Victoria, Canada Health Data Coalition Full time

**Acting Operations Coordinator, Health Data Coalition**

**Full-time 7 Month Contract, Victoria, BC**
- Supporting corporate administration accountabilities include:

- Scheduling, meeting logistics, agendas and materials for the operations team, Board and Board Committees
- Human resources administration
- Financial Management and reporting tasks
- Document management control, review and editing
- Managing stakeholder information to support communications
- Records management & inventory control
- Coordinating an operational reporting system and ensuring weekly, monthly and quarterly reporting to track enrolment performance progress for internal and external stakeholders
- Assisting with conference booth and sponsorship registration and planning
- Working with a distributed provincial enrolment team supporting the marketing communications campaign, including tracking deadlines, coordination of materials, preparing updates, and administration of marketing-related contracts.

As a member of our small organization, this position will play a key role as an ambassador for the reputation of the HDC in daily interactions with physicians, vendors, partner organizations, researchers, government, post-secondary organizations and data contributors to the HDC network.

**Please see the attached job description **for more details about the job responsibilities and competencies of this position.

**About the Health Data Coalition**

The Health Data Coalition (HDC) is a physician-led data sharing initiative funded by the General Practice Services Committee (GPSC). HDC was established as a federal not for profit organization in April 2016 and after the successful launch of its new platform, is currently focused on expanding its EMR vendor and contributor base.

The HDC supports a learning health system and is designed to aggregate patient level data from individual physician practices, across disparate EMRs, and use it as a feedback mechanism to support self-reflective practice for the individual physician, evaluation of learning modules, small group peer learning, Division-led and provincial projects and BC Ministry of Health system planning and population metrics.
- Salary commensurate with experience
- Paid vacation
- Seven-month initial employment contract
- Flexible work environment
- **Experience and Education Required**:_
- Three to five years' experience in office administration or operations.
- A minimum of two years’ operational reporting experience, preferably using an outcome-oriented measurement and reporting framework.
- Experience using a Customer Relationship (CRM) system or campaign software; Proficiency in Zoho would be an asset.
- Experience supporting financial reporting; proficiency in QuickBooks Online is an asset.
- College degree or diploma in office administration, bookkeeping, communications, or health information science or related field

**How to apply**

Your cover letter and resume should clearly outline how you meet the educational, experience and skills requirements for this position.

We appreciate all interest in this position. Only those selected for an interview will be contacted.

Please cite the job posting name, and send your cover letter and resume to:
Christie Howatson
Senior Operations Manager
Health Data Coalition

c/o careers[at]hdcbc.ca

The job posting will be open until filled.

**Job Types**: Full-time, Fixed term contract

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Victoria, BC: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 2 years (required)

Work Location: Hybrid remote in VICTORIA, BC

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