Executive Assistant

7 months ago

Athabasca, Canada Athabasca University Full time

**THE ROLE**

Reporting directly to the Executive Operations Coordinator in theOffice of the Provost and Vice President Academic (OPVPA) and the Office of the President (OOP), the Executive Assistant (EA) is responsible for provision and coordination of the following critical services:

- Administrative support for the Deputy Provost including calendar management, coordinating logistics for meetings, coordinating travel arrangements and liaising with team members across the organization to resolve administrative concerns.
- Backup support to the EOC for the administrative needs of the OPVPA and OOP.
- Generation of internal reports and personnel documentation as required and requested.
- Preparing drafts of governance or project documentation as required.
- Committee administrative support (e.g., agendas, motions, notes, recordings, coordination) as directed by the EOC related to committees such as Administrative Council, Student Leadership Consultation meetings, and others as assigned.

A key requirement of this position is contributing to the flow of information and activities within the OPVPA. The EA ensures the smooth operation of the administrative functions for the Deputy Provost and their team.

The EA is responsive to the needs of the Office of the Deputy Provost, and acts under the general direction of the EOC, but demonstrates initiative and can work independently and with mínimal supervision. The position requires a high degree of accountability, confidentiality, and discretion as the incumbent will be privy to sensitive and confidential information, and will provide continuous support for business continuity planning, Integrated Resource Planning etc.

**QUALIFICATIONS**
- An office administration diploma is required plus aminimum of 3 years progressively more complex experience as an Executive Assistant in a post-secondary environment. Equivalent combinations of education and experience will be considered.
- Degree in business administration or a related fieldis preferred
- Experience supporting several senior leaders in a larger division is preferred
- Outstanding interpersonal, verbal, and written communication skills as well as excellent organizational, time-management and administrative skills.
- Strong critical thinking and decision-making skills.
- Expert knowledge of key office computer systems and software, preferably including knowledge of Microsoft Office, O365, Teams, Adobe, and SharePoint.
- Ability to work effectively under pressure, set priorities in relation to own work and delegate/allocate tasks as required

The full job description can be viewed at: Executive Assistant.

**Athabasca First**

To discover the Town and Region of Athabasca, go to: Visit Athabasca.

**What AU Offers**:
Benefits and Pension eligibility differs based on employee group and **_may_** include:

- Defined Benefits Pension Plan
- Alberta Health Care
- Extended Health Care
- Life Insurance, Accidental Death & Dismemberment Insurance
- Disability Coverage
- Vacation
- Office Closure between Christmas and New Year's Day
- Discretionary Benefit Fund
- AU Course Allowance
- A Variety of Leaves (e.g., Maternity/Parental/Adoption, Compassionate Care, etc.)
- Employee & Family Assistance Program (EFAP)

Educational credentials will be verified before an offer of employment is extended. An offer of employment is conditional upon verification of educational credentials.

All educational credentials must be recognized in Canada.
- Working outside of Canada is not supported by Athabasca University. You are legally not permitted to work for Athabasca University if you are living outside of Canada._

  • Executive Assistant to The Vice-president of IT and

    1 month ago

    Athabasca, Canada Athabasca University Full time

    **Athabasca University's Office of the Vice President Information Technology and CIOis currently recruiting for anExecutive Assistant to the Vice-President of IT and CIO.** - This is a temporary full-time position fromJanuary 2025, to March 2026._ **The Position**: Reporting directly to the Vice President Information Technology and CIO (VPITCIO), the...

  • Assistant Manager

    7 months ago

    Athabasca, Canada Mark's Full time

    **What you’ll do** **Customer Service** - Provides leadership to the team, consistently coaches, and follows up to ensure the delivery of the service model standards are provided to each customer. - Leads the B2B Mark’s Commercial Business function including order entry and management and coaching team to ensure accurate and timely ordering and delivery...

  • Assistant Manager

    7 months ago

    Athabasca, Canada Mark's Full time

    **What you’ll bring** **Customer Service** - Provides leadership to the team, consistently coaches, and follows up to ensure the delivery of the service model standards are provided to each customer. - Leads the B2B Mark’s Commercial Business function including order entry and management and coaching team to ensure accurate and timely ordering and...

  • Assistant Manager

    7 months ago

    Athabasca, Canada Mark's Full time

    **What you’ll bring** **Customer Service** - Provides leadership to the team, consistently coaches, and follows up to ensure the delivery of the service model standards are provided to each customer. - Leads the B2B Mark’s Commercial Business function including order entry and management and coaching team to ensure accurate and timely ordering and...

  • Endless Rod Unit

    4 days ago

    Athabasca, Canada Lifting Solutions Inc. Full time

    **Come Join Us!!!!** We are now recruiting for Endless Rod Unit (ERU) Rig Assistant to join our team based in the Athabasca Alberta. As an ERU Assistant, you will be responsible for providing our clients with best-in-class service that include assisting the ERU Operator with continuous rod services on our clients’ wells, inspecting and maintaining tools,...

  • Professional Golf Instructor

    3 days ago

    Athabasca, Canada Athabasca Golf & Country Club Full time

    Work Term: Permanent - Work Language: English - Hours: 2000 hours per year - Education: College/CEGEP - Experience: 5 years or more - or equivalent experience **Work site environment**: - Outdoors - Wet/damp - Hot **Work setting**: - Outdoor centre - Recreational or cultural centre **Tasks**: - Demonstrate and instruct athletic, fitness or sports...

  • Associate Vice President, Indigenous Conciliation

    7 months ago

    Athabasca, Canada Athabasca University Full time

    **Athabasca University's Office of the Presidentis currently recruiting for the position of Associate Vice President, Indigenous Conciliation (AVP- IC).** A detailed job description can be viewed at:Associate Vice President, Indigenous Conciliation (AVP- IC) The Executive Summary can be viewed at:AssociateVice President, Indigenous Conciliation(AVP-...

  • Director of Infrastructure

    1 month ago

    Athabasca, Canada Athabasca County Full time

    Athabasca County is seeking an experienced and strategic leader for the role of **Director of Infrastructure**. Reporting to the Chief Administrative Officer, the Director of Infrastructure is responsible for ensuring the efficient operation and maintenance of Athabasca County’s public works, utilities, parks, agricultural services, and other essential...

  • Electrical & Instrumentation Technician

    7 days ago

    Athabasca, Canada Alberta Pacific Forest Industries Full time

    **Alberta-Pacific Forest Industries Inc. (Al-Pac)** is seeking a highly motivated, enthusiastic and supportive team player for the role of **Electrician & Instrumentation Maintenance Technician.** **Al-Pac is the largest single-line Kraft pulp producer in North America **and we are continuously investigating new and innovative ideas, while delivering...

  • Finance Business Partner

    7 months ago

    Athabasca, Canada Athabasca University Full time

    **Athabasca University's Financial Reporting and Operational Services Department is currently recruiting for the position of Finance Business Partner.** As part of Athabasca University's workspace optimization, this role has been assessed to be Virtual. **Virtual**: This role and all related functions can be performed in a virtual environment, as long as...

  • Equipment Operator

    4 days ago

    Athabasca, Canada Golderado Contracting Corp Full time

    **Excavator Operator** We're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are simultaneously critical,...

  • Outside Sales Representative

    2 days ago

    Athabasca, Canada MRC Global Full time

    Overview: MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. We have an immediate opening for an **Outside Sales Representative**. **Job Purpose**: Responsible for execution and achievement of established financial goals; accountable for the...

  • Branch Administrator

    1 week ago

    Athabasca, Canada PTW Energy Services Ltd. Full time

    PTW is a leading industry solutions provider delivering construction, fabrication, and maintenance services. Our network extends across Canada and the United States. We have workforce of talented people proud of the safe and reliable work we perform for our customers every day. We create and deliver innovative industrial solutions to customers in the...

  • Pump Shop Technician

    4 months ago

    Athabasca, Canada Lifting Solutions Energy Services Full time

    **Who we Are**: Lifting Solutions is a high-performing team that engineers, manufactures, distributes, sells, and services artificial lift products that outperform the market. Since our inception in Canada in 2014, we have expanded from 14 colleagues to over 300 across 28 locations in three countries. We are proud to operate two state-of-the-art...

  • Utility Vegetation Planner

    7 months ago

    Athabasca, Canada ArborMetrics Solutions Full time

    ArborMetrics Solutions is seeking qualified utility vegetation management planners for various utility customers in Alberta/Saskatchewan and Manitoba. As a Utility Vegetation Planner with ArborMetrics, you will be in the field most of your day with a hands-on approach to tree and vegetation management. You will work with internal and external customers to...

  • Director, Research and Innovation

    4 months ago

    Athabasca, Canada Athabasca University Full time

    **Athabasca Universityis currently recruiting for the position ofDirector, Research and Innovation.** **About the Role**: The Director, Research and Innovation will collaborate with the Associate Vice-President Research (AVPR) to propel the ambitious research vision of Athabasca University (AU). They play a critical role in elevating the priority and...

  • Pump Shop Technician

    7 months ago

    Athabasca, Canada Lifting Solutions Energy Services Full time

    **Who we Are**: Lifting Solutions is a high-performing team that engineers, manufactures, distributes, sells, and services artificial lift products that outperform the market. Since our inception in Canada in 2014, we have expanded from 14 colleagues to over 300 across 28 locations in three countries and distributors in seven additional countries. We are...

  • Technician, Warehouse

    2 months ago

    Athabasca, Canada Alberta Pacific Forest Industries Full time

    **POSTING DATE**:October 30, 2024 **CLOSING DATE**:November 13, 2024 **JOB NUMBER**:2024-85 **HYBRID WORK**:Non-Eligible **POSITION TYPE**: Long-Term, Non-Permanent (2-year contract) **LOCATION**:Athabasca, AB Area **Who Are We?** Al-Pac is the largest single-line kraft pulp producer in North America. Our mill is located near the communities of...

  • Quality Assurance Associate

    2 weeks ago

    Athabasca County, Canada S&P Global Full time

    **The Role**: Software Quality Assurance Analyst **The Impact**: Our Quality Assurance team is responsible for ensuring the high quality of Markit Digital's software by verifying that software functionality conforms to business requirements and communicating risks to the business. As a Software Quality Assurance Analyst, you will support the development,...

  • Drilling Expert with Sustainable Energy Focus

    4 weeks ago

    Town of Athabasca, Canada MEG Energy Full time

    Job OverviewWe are seeking a highly skilled Drilling Engineer to join our team at MEG Energy. This is an exciting opportunity to work on sustainable in situ thermal oil production projects in Alberta, Canada.About the RoleThis position will provide professional expertise in project planning, optimization, and execution. The successful candidate will be...