Special Events Assistant
3 weeks ago
**Join a dynamic team at Fort Henry National Historic Site of Canada, part of a UNESCO World Heritage Site, that is on the frontline of delivering an exceptional guest experience.**
**POSITION**:SPECIAL EVENTS ASSISTANT (student)
**HOURS OF WORK**:variable to a maximum of 36.25 hours per week (must be able to work weekends, evenings and holidays as required)
**DIVISION / LOCATION**:
***Fort Henry National Historic Site of Canada
Kingston, Ontario
**SALARY**:$16.35 per hour
**PERIOD OF EMPLOYMENT**:May 8 to September 3, 2023
**WHAT CAN I EXPECT TO DO IN THIS ROLE?**
You will:
- Be a representative of one of Kingston’s premium and internationally recognized tourism sites.
- Contribute to the planning of events and potential redesign or introduction of new events at Fort Henry in consultation with the Special Events Department
- Take initiative in providing administrative and operational support for events and promotions.
- Assist in operation of technical equipment as required, i.e. operating lights and wireless microphones during Sunset Ceremony shows.
- Prepare agendas, attend meetings and report minutes from Special Events unit meetings.
- Establish location requirements and physical event set up; follow-up reports on events with recommendations for improvements/enhancements.
- Source and arrange a variety of support services, including coordinating volunteer recruitment.
- Prepare and execute task lists, liaise with internal and external clients in the pre, during and post event processes as required.
- Maintain statistical data required from events as required.
- Maintain a high level of internal/external customer service/visitor appreciation.
- Complete simple painting tasks as needed
- Produce and distribute internal event details, posters and newsletters as required.
- Coordinate seating for special events as required.
- Work safely at all times and report unsafe activities immediately to your supervisor.
- Embody the SLPC’s equity, diversity and inclusion principles while interacting with staff and guests.
**HOW DO I QUALIFY?**
You have:
- Knowledge in organizing, planning, designing and staging of public events and promotions.
- Knowledge of appropriate public relations and communication techniques and practices.
- Ability to communicate effectively with staff, sponsors, volunteers and service contacts.
- The ability to meet the physical demands of the job including lifting, carrying, holding, bending, stooping, as well as loading and unloading materials and equipment.
- The ability to learn all safety protocols and procedures to ensure personal, guest and fellow staff safety is maintained at all times.
- A valid driver’s licence.
In your resume and/or cover letter, please indicate specifically how your experience, skills and knowledge relate to the duties and qualifications stated above.
**DUE TO SCREENING DEADLINES, PRIORITY CONSIDERATION WILL BE GIVEN TO APPLICATIONS RECEIVED BY FEBRUARY 24, 2023. WE WILL CONTINUE TO ACCEPT APPLICATIONS BEYOND THIS DATE.
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