Event Manager, Fair

4 weeks ago

Edmonton, Canada Explore Edmonton Corporation Full time

**About Us**:
We are Edmonton’s Destination Management and Marketing Organization (DMMO). We also manage two of Edmonton’s award-winning venues, the Edmonton Convention Centre and the Edmonton EXPO Centre. We help tell Edmonton’s story, elevate the Edmonton experience, and drive inbound visitation and economic impact in the visitor economy.

Working together in a one-team approach aligned by our core values, Explore Edmonton’s business units’ market and sell Edmonton as a year-round destination to visit, work, and play in while also developing products and experiences that have a uniquely Edmonton flavour. And by incorporating the management of the city’s two award-winning venues into Explore Edmonton, we are uniquely positioned to attract major events, meetings, and conventions to our city, generating greater economic impact. While Explore Edmonton’s mandate is focused on generating inbound visitation, what we do and how we do it also enhances and amplifies the quality of life for Edmontonians. The people who live here are our greatest ambassadors, so making it easier for them to love our city makes it easier for us to sell it.

**About Community Initiatives & Agriculture**:
The Community Initiatives and Agriculture team is the arm of Explore Edmonton Corporation that stewards legacy events like K-Days and Farmfair International. We are also a team of urban agriculture experts and enthusiasts that continue to make an impact with projects and programs geared to agriculture education, community partnerships, and sustainability.

There is no better example of our work in the community to connect people to food and farming within the city limits than at the Explore Edmonton Urban Farm, and no better way to show our commitment to the quality of life of Edmontonians than through the events that our team of Community Volunteers support not just for Explore Edmonton, but for our attraction’s partners all around Edmonton, every year.

And, for good measure, we always throw in a healthy dose of entertainment like the new Edmonton Pro Rodeo, the last stop on the road to the Canadian Finals Rodeo.

**About the Position**:
The Community Initiatives and Agriculture is looking for a _temporary_ Event Manager, Fair to join their team to fill a paternity leave.

The Event Manager Fair is responsible for the management of the Business Unit team that will deliver programming for the entire Community Initiatives & Agriculture (CIA) Team. This includes programming not limited to, but including K-Days, Farmfair International, and the Edmonton Pro Rodeo. This position works with various stakeholders to seamlessly create engaging and memorable event programming and that communication within the organization is also seamless.

**The successful individual will**:

- Lead in the preparation, organization, and event coordination for CIA event programming
- Support the long
- and short-term strategic plans for the K-Days Reimagine project.
- Participate in the development of the K-Days programming, operational budgets and monthly forecasting Maps out and keep track of important dates, tasks, goals, performance metrics and deliverables for K-Days.
- Support the management and development of third-party relationships and expansion of existing entertainment industry related programming.
- Contribute to oversight and development of key areas of entertainment and attraction programming, including but not limited to Children’s entertainment, agricultural activities, live show entertainment, midway attraction(s), strolling and specialty act entertainment, musical concert stages.
- Participate in regular meetings with the Fair Director and other department Director and Managers (Food & Beverage, Marketing, Events, Corporate Partnerships, Finance, Business Technology, Facilities, etc.) to maintain communications about upcoming events.
- Chief liaison to all internal EXPO working groups on event related cross-departmental operational activities and communications.
- Facilitating program problem solving and trouble shooting to ensure the event runs smoothly for the key stakeholders
- Staying well-informed of current developments & trends in all relevant industry / technical / professional knowledge areas, (i.e., event planning & delivery, industry best practices & client management, etc.). Ensure that we are looking at all opportunities for improvement and any leading any implementation to the fair based on the results of research completed.
- Prepare floor plans and space management activities with the Drafting Specialist and oversee Fair’s indoor and outdoor layouts and space allocation and the event layouts for the midway during K-days.
- Leading in the process to collect & compile costs, expenses and charges associated with the event for financial reporting within two weeks of the event. Prepare a post event financial summary for reconciliation.
- Leading the Post-Con meeting with event stakeholders (internal & external)

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