Executive Assistant for Group Editor

2 weeks ago

Mississauga, Canada Y Media Full time

**Responsibilities**:

- **Administrative Support**: Provide high-level administrative support to the Group Editor and CEO, including managing calendars, scheduling meetings, arranging travel, and handling correspondence.
- **Communication Management**: Act as a primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and relay messages effectively.
- **Meeting Coordination**: Organize and coordinate meetings, conferences, and events, prepare agendas, take minutes, and follow up on action items to ensure deadlines are met.
- **Document Preparation**: Draft, proofread, and edit documents, presentations, reports, and other materials as needed by the Group Editor and CEO.
- **Project Management**: Assist in managing projects, initiatives, and special assignments, coordinate cross-functional teams, track progress, and provide updates to senior management.
- **Information Management**: Maintain confidential information, files, records, and databases, ensure data accuracy, and handle sensitive information with discretion and confidentiality.
- **Office Management**: Oversee office operations, including supplies inventory, equipment maintenance, office space management, and coordination of administrative tasks.
- **Relationship Building**: Build and maintain positive relationships with stakeholders, clients, partners, and team members on behalf of the Group Editor and CEO.
- **Research and Analysis**: Conduct research, gather data, and prepare reports or presentations on industry trends, competitors, market analysis, and strategic insights.
- **Executive Support**: Provide support to the Group Editor and CEO in strategic planning, decision-making, and execution of key initiatives, including liaising with senior executives and board members.

**Qualifications**:

- **Education**: Bachelor's degree in business administration, communications, or a related field. Additional certifications in executive assistance or office management are advantageous.
- **Experience**: Proven experience as an executive assistant, administrative assistant, or similar role supporting senior executives in a corporate environment.
- **Organizational Skills**: Strong organizational and multitasking abilities to manage multiple priorities, meet deadlines, and coordinate complex schedules and projects.
- **Communication Skills**: Excellent verbal and written communication skills to interact professionally with diverse stakeholders, compose clear and concise correspondence, and represent the executive's office.
- **Attention to Detail**: Meticulous attention to detail in document preparation, scheduling accuracy, meeting logistics, and data management.
- **Discretion**: Ability to handle confidential information with discretion, maintain confidentiality, and exercise sound judgment in sensitive situations.
- **Problem-Solving**: Strong problem-solving skills to anticipate issues, proactively resolve challenges, and find efficient solutions to support the executive's responsibilities.
- **Adaptability**: Flexibility to adapt to changing priorities, work under pressure, and thrive in a fast-paced and dynamic work environment.
- **Technology Proficiency**: Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), calendar management tools, and other office productivity software.
- **Professionalism**: Professional demeanor, integrity, and a proactive approach to supporting the executive's goals and priorities.

**Salary**: $35,000.00-$45,000.00 per year

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

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