Administrative Coordinator

3 weeks ago

Truro, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Coordinator

**Department/Unit**
- Business and Social Sciences

**Location**
- Truro, Nova Scotia, Canada

**Posting Number**
- S45-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $23.70 - $30.06 per hour ($43,142 - $54,716 per annum, 35 hours per week)

**Classification**
- C5

**Provisional Statement**
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Faculty of Agriculture, Dalhousie University is a small research-intensive campus located in Truro, NS. Offering technical, undergraduate and graduate programs in agriculture, environment and related life and social science disciplines, the Faculty of Agriculture educates future leaders and generates knowledge and innovative solutions for healthy, sustainable societies. Reporting to the Department Chair, the Administrative Coordinator will be responsible for the effective and efficient day-to-day management of administrative activities in the Department of Business & Social Sciences, serving as a resource person to faculty, staff and students on academic, financial, and administrative matters within the Department.

**Key Responsibilities**
- Monitor monthly expenditures, investigating and advising on variances and issues. Assist with budget preparation and quarterly reviews. Ensure cost recovery of research related expenses to departmental accounts and advise researchers on grant/contract account procedures.
- Support recruitment, new hire, and tenure and promotion processes, including booking meetings and travel, preparing postings and a wide range of documentation including payroll forms and dossiers. As required, advise researchers regarding policy and procedures for hiring and employing grant/contract funded employees.
- Prepare payroll documentation and ensure the accurate and timely submission of student, staff and CUPE payroll.
- Support the Chair and the Coordinator, Curriculum and Communications in academic administrative matters including the annual academic work plan, academic timetabling, and academic calendar submissions.
- Report building maintenance issues and coordinate repair work. Assist the Chair in managing space allocations and in issues related to building security. Maintain key inventory in the Department and manage building access including during off hour entry.

**Note**
Due to operational requirements, the successful applicant is required to work in-person on campus.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Business/Office Administration Diploma plus approximately three to five years’ relevant experience (or equivalent combination of training and experience).
- Demonstrated attention to detail and organizational skills with the ability to multi-task while working independently.
- Strong communication (verbal and written) and interpersonal skills.
- Proficiency with MS Office suite and the demonstrated ability to learn new programs.

**Assets**
- Experience in a University or similarly complex environment.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- One (1)

**Open Date**
- 02/02/2023

**Close Date**
- 02/16/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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