Design Project Coordinator
3 months ago
**Reports to**:Sr. Design Manager
**Job Summary**:
A Project Coordinator is a key part of any campaign as they ensure that the projects are completed on time and within budget. The main responsibilities of a project coordinator include working with team members to create a realistic timeline, following up with team members to ensure everything is running smoothly, and tracking project progress in a variety of ways.
**Main Duties and Responsibilities**:
- Assist the Senior Design Manager in developing new procedures and investigate existing procedures (such as: truss pricing, production, Management, etc.).
- Examine drawings and related documents to verify their accuracy and correctness.
- Generate records for new customers and input all relevant information into the Management system.
- Supervise and update Lumber Price Lists, including manual compilations, as well as maintain Planswift materials and prices.
- Process accepted lumber prices and schedule as required, while also creating new Planswift entries for all new quotes.
- Investigate credit returns and identify the root cause.
- Generate Credit Return reports by reviewing documents and credit summaries, including crafting tables and charts for swift analysis.
- Compile and deliver weekly status reports outlining scheduling output metrics, including lead times for quotes, processing of change forms, and square footage of truss production.
- Estimating EMH (Estimated Man Hours) for change forms for scheduling
- Provide consistent and proactive support to team members by offering assistance whenever needed.
- Complete manual budget quotes using Excel
- Update lumber quotes using Sage and/or Excel
- Serve as a bridge between sales representatives and the design team, ensuring that client feedback and concerns are acknowledged and integrated into the design process.
- Field phone calls from sales representatives, when required.
- Monitor and accept square foot truss approvals and create truss structure.
- Communication with the designer, delivering the latest Planswift identification codes, enhancing project accuracy and efficiency.
- Ensure alignment with project milestones by providing timely updates to design elements.
- Compile and present detailed monthly efficiency reports for the design team, incorporating insightful performance metrics and analytics to update designer efficiency evaluations.
- Monitor incoming change forms to ensure accuracy and completeness of information; communicate with sales personnel regarding technical aspects needing clarification.
- Aid designers in optimizing task organization within our system.
- Accountable for processing change forms received from sales representatives and/or customers, and identifying necessary plan alterations.
**Qualifications**:
- Ability to work independently and as part of a team
- Excellent time management skills
- Ability to adapt to changing environments and timelines
- Excellent attention to detail
- Excellent communication and organizational skills
- Strong interpersonal skills
- Ability to organize priorities based on deadlines
- Excellent presentation skills
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