Payroll Clerk Permanent Full Time

4 weeks ago

Kingston, Canada Limestone District School Board Full time

**PAYROLL CLERK PERMANENT FULL TIME**

**35 Hours/Week - 12 Months/Year**

**Effective: Immediately**

**CURRENT HOURLY RATE OF PAY: $24.32 (TO BE ADJUSTED UPON COMPLETION OF COLLECTIVE BARGAINING)**

The Limestone District School Board, located on the shores of Lake Ontario proudly serves approximately 20,000 students at 49 elementary schools, 10 secondary schools, and Limestone Community Education Centres in the Townships Central Frontenac, Addington Highlands, North Frontenac, South Frontenac, Loyalist and Stone Mills, as well the Town of Greater Napanee and Kingston and the Islands. Our school district covers a geographic area of 7,719 square kilometers and includes more than 3,000,000 square feet of Board facilities.

**POSITION OVERVIEW**

Reporting to the Financial Supervisor-Payroll, the Payroll Clerk supports Finance through the processing of payroll and preparing payments to vendors and outside agencies in a timely and efficient manner ensuring that such transactions are accurate and compliant with legislation, union agreements and Board policies, procedures and internal controls, as well as those specific to the Finance department as determined by the Manager of Financial Services.

**QUALIFICATIONS AND EXPERIENCE**
- Three or more years related work experience in a high volume fast paced payroll department, preferably with a medium to large public sector organization
- Completion of PCP designation (or equivalent) considered an asset or currently enrolled and/or willing to complete this designation within two years of hiring date
- Demonstrated knowledge to allow for the understanding of a payroll process in a computerized system, month and year end procedures, account reconciliation, general ledger account coding within a large and complex chart of accounts, and audit processes.
- Effective customer service and collaborative skills, including ability to work successfully in a team environment and independently as well as ensuring deadlines are maintained and achieved
- Demonstrated organizational, analytical and problem-solving skills, including excellent attention to detail and keyboarding skills for keying large volumes of data
- Intermediate level of MS Excel, including but not limited to the use of formulas, sorting, filtering, reordering columns and formatting for report preparation
- Excellent written, verbal communication and interpersonal skills
- Comprehensive knowledge of Government legislation, related acts and payroll regulations
- Experience in interpreting, implementing/adhering to multiple employee/union agreements

**SKILLS AND KNOWLEDGE REQUIRED**
- Validate information received from multiple sources that will impact the calculation and processing of employee compensation and benefits, make any necessary adjustments, or inform Human Resources staff about required corrections
- Verify for accuracy, prepare, and input data into the payroll system for employee groups paid by salary, entitlement, hourly or timesheets
- Input permanent changes to employee payroll records maintained in the payroll system relating to new hires, terminations, retirements, and leaves and the set up and changes to the statutory deductions, pensions, and other mandatory and optional benefit plans
- Calculate and input any manual adjustments to earnings and all legislated, mandated, and optional benefits and deduction plans as required
- Review payroll journals and reports, compare changes with supporting documentation and make any necessary correction to errors or omissions
- Ensure compliance with collective agreements, including self-funded leaves, supplemental employment benefit plans, top-up payments for maternity/parental leaves, vacation pay entitlement
- Prepare records of employments both manually and electronically for individuals and group lay
- offs, submit by upload file and respond within prescribed timelines to any information requests
- Review, revise and balance staff absence reports, including processing permanent and/or occasional/casual earning batches, on a weekly basis to ensure accuracy in dates, reasons, FTE and replacement information
- Review / respond to Teachers’ Pension Plan inquiries, make necessary adjustment in the TIM site
- Responsible for benefit continuance for employees on leave, reconcile and prepare group benefit payments
- Verify for accuracy, prepare, and input invoices, verify for accuracy and receipt deposits, reconcile accounts receivable account, follow up on outstanding amounts and assist with calculation of allowance for doubtful accounts and retrieve data for reports as required
- Respond (electronically, in writing and verbally) to payroll questions and inquiries from staff, employees, vendors and outside agencies, in a timely manner, that adheres to privacy requirements
- Ensure compliance with general ledger account coding
- Process incoming mail by gathering, sorting, and separating data for processing
- Assist the financial services area in processing

  • Payroll Clerk Full Time Term

    1 month ago

    Kingston, Canada Limestone District School Board Full time

    **FULL TIME TERM PAYROLL CLERK** **35 Hours/Week - 12 Months/Year** **Effective: Immediately until May 31, 2023 with the possibility** **of extension and/or becoming permanent without competition** **CURRENT HOURLY RATE OF PAY: $24.32 (TO BE ADJUSTED UPON COMPLETION OF COLLECTIVE BARGAINING)** **POSITION OVERVIEW** Reporting to the Financial...

  • Full Time Term Payroll Clerk

    1 month ago

    Kingston, Canada Limestone District School Board Full time

    **THE LIMESTONE DISTRICT SCHOOL BOARD** **FULL-TIME TERM PAYROLL CLERK WITH THE POSSIBILITY OF EXTENSION AND/OR BECOMING PERMANENT WITHOUT COMPETITION)** **12 MONTHS PER YEAR- 35.00 HOURS/WEEK** **EFFECTIVE: Immediately** **HOURLY RATE OF PAY: $24.32** Limestone District School Board, located on the shores of Lake Ontario proudly serves approximately...

  • Payroll Clerk

    1 month ago

    Kingston, Canada Limestone District School Board Full time

    **FULL TIME TERM PAYROLL CLERK** **35 Hours/Week - 12 Months/Year** **Effective: Immediately until May 31, 2023 with the possibility of extension and/or becoming permanent without competition** **CURRENT HOURLY RATE OF PAY: $24.32 (TO BE ADJUSTED UPON COMPLETION OF COLLECTIVE BARGAINING)** The Limestone District School Board, located on the shores of Lake...

  • Deli Service Clerk

    7 days ago

    Kingston, Canada Metro Inc. Full time

    Position Title: Deli Service Clerk - Full Time Position Type: Permanent Requisition ID: 32988 Banner: Employment Type: Full-Time Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Metro’s deli and hot food department focuses on serving our customers by...

  • Accounting Clerk

    1 month ago

    Kingston, Canada JAMES BRADEN NISSAN Full time

    James Braden Nissan is growing, and we want you to join us! We are seeking a self-starting accounting clerk that has previous experience in a busy accounting office setting. Qualifications: - 1-3 years in a corporate office setting - Proven accounting experience - Accounts payable, receivable and payroll experience a must - Familiar with basic accounting...

  • Meat Clerk

    1 month ago

    Kingston, Canada Metro Inc. Full time

    Position Title: Meat Clerk - Part Time Position Type: Permanent Requisition ID: 34586 Banner: Metro Employment Type: Part-Time Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Our **Meat **team is fundamental to Metro’s overall success, our meat...

  • Permanent Full Time Psychologist

    7 days ago

    Kingston, Canada Ongwanada Full time

    **File No: OP-24-81** **Date Posted: April 16, 2024** **Closing Date: Until Filled** **Hours of Work: 80 hours per pay period** **Wage**:Hourly**: $56.40 - $61.40** **Annual**: $106,314 - $115,739** **POSITION**:To provide Psychological Services to individuals (children, adolescents, adults and/or seniors) with developmental disabilities who are supported...

  • Accounting and Payroll Administrator

    5 days ago

    Kingston, Canada Kingston Access Bus Services Full time

    Kingston Access Bus Services, formerly known as "Kingston Bus For The Handicapped", is the oldest specialized transit system in the Province of Ontario. **Our Mission Statement** “To provide in a safe and courteous manner, a reliable, efficient, specialized transit service for persons whose disabilities impair their use of Kingston Transit”. - Kingston...

  • Seafood Clerk

    1 month ago

    Kingston, Canada Metro Inc. Full time

    Position Title: Seafood Clerk - Part Time Position Type: Permanent Requisition ID: 32506 Banner: Metro Employment Type: Part-Time Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Our **Seafood t**eam is responsible for the preparation of seafood...

  • Deli Clerk

    1 month ago

    Kingston, Canada Metro Inc. Full time

    Position Title: Deli Clerk - Part Time Position Type: Permanent Requisition ID: 32538 Banner: Metro Employment Type: Part-Time Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Metro’s deli and hot food department focuses on serving our customers by...

  • Family Law Clerk

    4 weeks ago

    Kingston, Canada Templeman LLP Full time

    **Templeman LLP **is a full-service law firm with offices in Belleville and Kingston. The Firm is growth oriented with its success based on the delivery of quality legal services. Templeman LLP is looking for a law clerk for our Family Law department to join our team. Our office is dynamic, fast-paced, and very cordial. Templeman LLP prides itself on...

  • Full Time Thrift Store Manager

    4 weeks ago

    Kingston, Canada The Salvation Army Full time

    The Thrift Store Manager is responsible to oversee the operation of the Kingston Citadel Thrift Store, including revenue generation, marketing, workflow, and staffing. The Thrift Store Manager ensures that the store provides affordable merchandise to the residents living in Kingston and surrounding area. **KEY RESPONSIBILITIES**: **Operations** - Direct all...

  • Unit Clerk

    1 month ago

    Kingston, Canada Providence Care Full time

    Unit Clerk, Transitional care **Full Time** **$24.91 - $27.19 Reference#:22-706 A** The Unit Clerk will support the safe, efficient and effective operations of the Unit/Program by providing quality clerical support. In collaboration with the Charge Nurse, the Unit Clerk will work under the direction of the Program Manager*** **Role Responsibilities** -...

  • Cleaner - Full Time

    1 month ago

    Kingston, Canada First Capital Cleaning Full time

    **CLEANER** **Brief Description** The position of **Cleaner** consists of performing any combination of residential, commercial and post construction cleaning while supervising other members of the cleaning team. It requires visits to multiple locations each shift and coordination of appointments scheduled by the office. Must have the ability to work...

  • Cleaner - Full Time

    1 month ago

    Kingston, Canada First Capital Cleaning Full time

    **CLEANER** **Brief Description** The position of **Cleaner** consists of performing any combination of residential, commercial and post construction cleaning while supervising other members of the cleaning team. It requires visits to multiple locations each shift and coordination of appointments scheduled by the office. Must have the ability to work...

  • Production Control Clerk

    4 weeks ago

    Kingston, Canada George A Wright & Son Limited Full time

    The Production Control Clerk is responsible for the data processing and controlling of all manufacturing documentation. Includes: - Data processing all quotations, shop orders and purchase orders, inquiring of any errors or inconsistencies as they are processed - Plot and control all drawings; maintain track of any revisions; organize all electronic...

  • Cleaner - Full Time

    1 month ago

    Kingston, Canada First Capital Cleaning Full time

    **CLEANER** **Brief Description** The position of **Cleaner** consists of performing any combination of residential, commercial and post construction cleaning while supervising other members of the cleaning team. It requires visits to multiple locations each shift and coordination of appointments scheduled by the office. Must have the ability to work...

  • Production Control Clerk

    1 month ago

    Kingston, Canada George A Wright & Son Limited Full time

    The Production Control Clerk is responsible for the data processing and controlling of all manufacturing documentation. Includes: - Data processing all quotations, shop orders and purchase orders, inquiring of any errors or inconsistencies as they are processed - Plot and control all drawings; maintain track of any revisions; organize all electronic...

  • Cleaner - Full Time

    7 days ago

    Kingston, Canada allclean kingston Full time

    _Cleaner - Full time _ **Company description** Hello We are a cleaning company in the Kingston area looking to grow in size to fill our clients needs. We are currently looking for two capable full time employees We are looking for an individuals with cleaning background and experience, but we will train. Must be able to drive and have a reliable...

  • Staffing Clerk

    1 month ago

    Kingston, Canada Providence Care Full time

    **Job Code: 9646** **Status**: Casual **Location**: Providence Care Hospital **Union**: OPSEU 4104 Service Clerical **Wage**: $28.72 - $31.43 **Posting Period: November 3, 2023 - November 12, 2023** Reporting to the Manager, Staff Scheduling the Staffing Clerk provides staff scheduling support at all Providence Care locations. The Staffing Clerk will...