Payroll & Benefits Specialist

2 weeks ago

Edmonton, Canada Homeward Trust Edmonton Full time

**About Us**

Homeward Trust Edmonton (HTE) is a not-for-profit organization charged with ending homelessness in Edmonton. Our efforts are guided by community needs and priorities as outlined in A Place to Call Home: Edmonton’s Plan to Prevent and End Homelessness. Homeward Trust has a dynamic work environment, filled with high-energy, dedicated, and passionate people who believe ending homelessness is possible. We embrace the Housing First Philosophy which follows the principles of finding housing accommodations first and then establishing the support required by the participant to remain in a home. Homeward Trust Edmonton’s programs involve housing (such as capital project funding, property management, and sourcing access to new or existing units for participant use) and supportive services to individuals in or seeking access to housing programs.

**Position Summary**

**Knowledge, Skills, and Abilities**
- Work with discretion regarding sensitive and confidential information.
- Strong organizational, administration, planning, and a keen attention to detail are required.
- Excellent interpersonal skills with the ability to deal sensitively and appropriately with a variety of people, both in person and over the phone.
- Exceptional verbal and written communication skills, able to synthesize complex information in concise relevant correspondence.
- Demonstrated self-starter, able to work with little supervision.
- Proactive problem solver, with good judgement and ability to make sound decisions in a timely manner.
- Able to prioritize and work on multiple tasks and projects at once in a fast-paced work environment.
- Proficiency with a variety of payroll and software programs, most importantly Dayforce, Microsoft Office Programs (Excel, Word, Outlook, Teams), and BambooHR.
- Understanding and demonstrating support of Homeward Trust Edmonton’s mission, values, and objectives.
- Ability to interpret and utilize data for monitoring payroll accuracy, identifying discrepancies, and ensuring compliance.
- In-depth understanding of relevant employment laws, wage and hour regulations, and payroll compliance requirements.

**Key Responsibilities**
- Payroll_
- Processing bi-weekly payroll for hourly and salary employees within four legal entities based on provincial employment standards.
- Responsible for running pay, importing pay data, and balancing pay runs.
- Review and audit payroll reports for accuracy and identify, resolve, or escalate any discrepancies.
- Create all related post-payroll processing files and reports.
- Maintain and update payroll records including but not limited to transfers, leave of absences, identifying and reconciling discrepancies, benefits eligibility.
- Fulfill all payroll requirements upon termination, including final payments and issuing ROEs.
- Understanding and interpreting government legislation to ensure compliance regarding pay, deductions, benefits, taxes, and document retention rules under FOIP.
- Research and resolve payroll inquiries from employees and managers, escalate as required.
- Gather and calculate information for RRSP’s, and other deductions.
- Assist with provincial reporting requirements, CRA remittances and reporting, and with year-end process (including reconciling T4s, issuing T2200s and balancing CRA remittances.
- Complete ad-hoc, weekly, and monthly reporting as requested by the Senior Leadership Team and other management team members.
- Respond to employee and management inquiries by researching and resolving payroll-related issues with a focus on excellent and professional customer service.
- Benefits Administration_
- Coordinate, administer, and execute all benefits-related activities.
- Process all employee enrolment, changes, terminations, claims, and remittances in a timely manner.
- Reconcile monthly insurer billings. Produce and release monthly client billing statements.
- Update administration guides with current policies and best practices.
- Provide prompt and accurate answers to employee group benefits questions.
- Work with insurers and employees to resolve claim and coverage issues as required.
- Ensure that appropriate contributions and employee deductions are made with each pay period.
- Prepare and submit required government report documents.
- Ensure Homeward Trust benefit programs are compliant with government regulations.
- Maintain accurate employee benefits databases, files, and update as necessary.
- Analyze benefit usage and identify and initiate educational health and wellness program opportunities to ensure programs offered meet Homeward Trust employee needs.
- In collaboration with the Director and P & C Advisors oversee insured benefit programs, regularly review experience levels, premiums, experience, and program design.
- Provide benefit training, education, and information to all employees.
- Manage disability leaves and liaise with carriers on behalf of Homeward Trust.
- Dayforce HCM Software Administration_
- Well-ve

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