Pay and Benefits Reconciliation Specialist

3 weeks ago

Edmonton, Canada University of Alberta Full time

**Shared Services - HR Services**:

- Competition No.

**S102847769D1**
- Posting Date

**May 11, 2023**
- Closing Date

**May 25, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$55,212 to $75,685 per year**
- Grade

**09**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location**

Work will primarily take place at Enterprise Square. This role is hybrid with a mix of remote and in-person.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Department Summary**

The vision for Shared Services is to build a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. As a key member of this team, you can expect to feel empowered in the service you provide, as you grow your career with critical thinking, relationship building and ongoing learning opportunities.

**Position Summary**

Do you enjoy working in a collaborative, fast paced and diverse environment delivering exceptional service? Then this opportunity, as a Pay and Benefits Reconciliation Specialist, may be a great fit.

The Pay and Benefits Reconciliation Specialist reports directly to the Manager, Payroll Services and supports the semi-monthly, monthly and fiscal year reconciliation, remittance and reporting of payroll and benefit payments. This position is accountable for the integrity and compliance of payroll and benefits accounting. The Pay and Benefits Reconciliation Specialist is responsible for the verification, reconciliation, balancing and preparation of remittances for statutory deductions, general deductions, pensions and benefits to Canada Revenue Agency, benefit carriers, agencies or others as required. The incumbent ensures that deductions and payments collected are appropriate, accurate and that 3rd party remittances are completed as scheduled.

**Duties**
- Responsible for the maintenance and in-depth financial analysis, reconciliation and reporting for all institutional and benefit and payroll liability accounts
- Reconcile premiums deducted each pay period and remit to the benefits carrier and/or appropriate agency
- Identify and investigate problems or discrepancies between employee deductions and carrier accounts to determine source of error and develops appropriate remedy
- Prepare and submit for processing authorized remittance payments, special payment request, general ledger journals, and EFT (electronic fund transfers
- Generate/manage reporting and transactional processing through Peoplesoft financials
- Remittance of CPP, EI and tax; transact the subsequent ledger journal entry and perform reconciliation
- Ensures all WCB rebates/payments are processed for all applicable provinces
- Prepares annual reporting reconciliation for both pension plans - PSPP and UAPP
- Internal audit
- provides information on source deductions on an annual basis. This includes all CRA accounts (income tax, Canada Pension Plan, Employment Insurance, Association dues, WCB fees, UAPP/PSPP Pension contributions, United Way). External Audits - provides information on source deductions, pension remittances, association dues, University financial statements and payroll journals on an annual basis
- Responsible for providing information and support for all audit practices as they relate to the institutional payroll and benefits accounts
- Complete preparations for annual tax slip (T4, T4A, T4ANR) production by reviewing year end personal data edits, tax table definitions and earning/deduction code setups and cleaning employee data issues
- Submit requests for Shared Services Finance to create journal vouchers, invoices and payment requests for 3rd party billing, off
- cycle charges, benefit carriers, union time-off, internal billings or other transfers as necessary
- Prepare garnishment records and payments
- Ensures all Payroll journals are posted correctly and balance to PeopleSoft payroll

**Minimum Qualifica

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