Human Resources Administrative Assistant

1 month ago

Guelph, Canada Wyndham House Full time

**Job Title**: Human Resources Administrative Assistant & Finance Support
**Wage Grid**:$48,000 - $58,000 (4-month contract with potential for extension)
**Hours**:Monday-Friday 8:30 a.m. - 4:30 p.m. (some flexibility may be required to meet recruitment needs)
**Location**: 106 Woolwich St. Guelph, ON
**Reports to**: Executive Director

**Job Overview**:
**ORGANIZATION**
Wyndham House provides high-quality case management, housing, and clinical supports to youth with a variety of needs and complexities. Wyndham House programs include two Permanent Supportive Housing Programs, an Emergency Shelter, a Housing Stability Outreach Team, an Integrated Youth Service Hub and a Care and Treatment Day Program. Wyndham House is a fast-paced and growing organization that works to prevent, reduce, and end youth homelessness, as part of the Built for Zero change effort, which is working to end chronic homelessness in Canada.

**JOB RESPONSIBILITIES & DUTIES**
- **Staff Recruitment, Selection, and Onboarding**_
- Organize and maintain employee records (soft and hard copies)
- Update HR databases (i.e., recruitment, interview results, selection, contracts, onboarding, and other related processes)
- Prepare paperwork for HR policies and procedures
- Process employees’ requests and provide relevant information
- Collaborate with management to post job ads on careers pages, review and process any incoming resumes
- Contact all qualified applicants for virtual and in-person interviews
- Manage the completion of pre-employment tasks (i.e., tax form completion, benefits enrollment processes, etc.)
- Provide orientation for new employees by hosting onboarding meetings
- Set up new employees into an ADP payroll system
- Complete any other HR duties as assigned
- **Payroll & Financial Administrative Support**_
- Operational support for payroll
- Weekly accounts payable processing
- Post office runs
- Prepping bank deposits
- Account reconciliations (i.e., credit card statements) and personal expense claims.
- Annual audit prep support
- Monitor inventory and order monthly supplies for all programs

**REQUIREMENTS**
- Successful completion of a recognized diploma/certification in HR, Business Admin, Finance, or another related field
- 3 years of human resources and administrative support experience (including work in accounts payable, accounts receivable, and payment processing is an asset)
- Excellent attention to detail
- Excellent communication skills
- Experience using various HRIS
- Advanced knowledge of Excel (creating spreadsheets, charts and using financial excel functions)
- Knowledge of Sage Accounting Software & ADP payroll
- Experience within not-for-profit work environment is an asset
- Excellent time management and superior organizational skills
- Proven self-starter with proactive problem-solving abilities

**Mandatory Requirements**:

- Criminal Reference Check, Including Vulnerable Persons Sector
- Working towards or have Certified Human Resources Professional designation (CHRP)

**TO APPLY**

Please send a detailed cover letter and resume by **April 26th, 2023.**

Expected start date is May 1, 2023
- Wyndham House is an equal opportunity employer that values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance._

**Salary**: $48,000.00-$58,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Guelph, ON N1H 3V2: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (required)

**Experience**:

- Office Administration: 3 years (preferred)
- Human Resources: 1 year (preferred)

Work Location: One location

Application deadline: 2023-04-26
Expected start date: 2023-05-01

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