Clk 15r Office Manager

Posting Title- CLK 15R Office Manager- Position Classification- Clerk R15- Union- GEU- Work Options- Hybrid- Location- Colwood, BC V9C 1R1 CA
- Multiple Locations, BC CA (Primary)
- Sooke, BC V9Z 0M8 CA
- Victoria, BC V9B 6X2 CA- Salary Range- $57,296.54 - $64,805.30 annually- Close Date- 11/29/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Children & Family Development- Ministry Branch / Division- Service Delivery- Job Summary**Bring your administrative leadership to this fast paced environment in the South Vancouver Island region.**

Reporting to the Director of Operations, the Office Manager will work in a busy team environment while being responsible for managing a large float team of administrative staff who currently provide support to several teams of Social Workers.

The position will require a cross program understanding of Child Protection support functions, Resource (Foster and Out-of-Care), and Guardianship support work and supporting administrative staff to ensure that they are meeting expectations and accountabilities. Utilizing your good judgement and initiative, you oversee the support and effective organization of clerical, professional and excluded staff. As a key member of the team, you will supervise several staff in their assignment of work, development and evaluation of performance plans and approval of leave. Your strong service orientation and outgoing personality will be a positive asset to achieving goals in this high volume work environment.

You possess excellent interpersonal communication skills and the ability to handle complex and sensitive issues with diplomacy and sound judgment.

If you want to advance your leadership career, this is a great opportunity for you.

**Job Requirements**:

- Secondary school graduation or equivalent.
- At least 2 years' experience providing administrative and financial support services for a group of staff.
- At least 2 years' experience supervising others in a fast-paced office environment.
- At least 2 years' experience using standard office procedures.

Preference may be given to applicants who have:

- A Diploma/Certificate or have completed some post-secondary courses in office administration.
- More than 6 months’ experience within the last 2 years providing administrative and financial support services for a group of staff.
- More than 6 months’ experience in records management including the storage, retrieval and destruction of records.
- More than 6 months’ experience providing financial functions (e.g. reconciliations, purchase card/petty cash management, CAS oracle, processing of invoices).
- Experience using MS Excel.
- Recent (within the last 5 years) experience working with vulnerable children, families and caregivers.
- Experience with MCFD Services inclusive of Child Safety, Child & Youth Mental Health, Children & Youth with Support Needs and Youth Justice.
- Who self-identify as First Nations, Métis or Inuit with the required combination of education and experience.

**About this Position**:
Three (3) Positions available: There is one (1) temporary opportunity until (May 17, 2024) located in Sooke, one (1) temporary pilot opportunity for one (1) year, and one (1) permanent opportunity in Westshore (Colwood or Victoria).
A permanent appointment may result from the temporary appointments.
An eligibility list may be established to fill future temporary and permanent vacancies.
Occasional travel may be required; transportation arrangements must meet operational requirements.
Employees of the BC Public Service must be located in BC at the time of employment.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

**How to Apply**:
**Cover Letter: NO - **Please do not submit a cover letter as it will not be reviewed.

**Resume: YES - **Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

**Questionnaire: YES - **You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

**Additional Information**:
A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Administrative Services