Scheduling/staffing Coordinator

6 months ago

Abbotsford, Canada Tabor Village Full time

_Tabor Village is a vibrant community where seniors and their families experience “Care from the Heart” with Christ-like compassion and respect._
- Our team is made up of passionate individuals working together for the common goal of providing heartfelt senior care keeping with Tabor Village’s Mission, Vision, and Value’s._

**SUMMARY OF JOB DESCRIPTION**:
Under the direction of the Lead Scheduling Coordinator, the Scheduling Coordinator carries out responsibilities in the following areas: managing all scheduling processes, HEU and BCNU contract interpretation, employee information tracking, and file creation and main

**REQUIRED QUALIFICATIONS**:
**Education & Training**
- Two years’ experience in a similar role or equivalent education and training.
- Previous experience in using Scheduling Software (COMVIDA) is preferred.
- Highly proficient computer skills including MS Excel, Word, Teams.
- Experience working in a health care setting an asset.
- Knowledge of BCNU and HEU contracts is an asset.
- Good interpersonal skills with ability to deal with all types of people effectively.

**Skills & Abilities**
- Willingness to promote Tabor Village Mission and Values.
- Detail oriented with strong organizational skills.
- Excellent time management.
- Excellent communication skills, verbally and in writing.
- Ability to have positive attitude and agreeable to taking direction.
- Good interpersonal skill with ability to deal with all types of people effectively in person and over the telephone.
- Physical ability to carry out the duties of the position.
- Ability to manage stress and workplace change.
- Ability to be flexible.
- Ability to maintain confidentiality, use tact and diplomacy, and comply with all regulatory requirements.

**SCHEDULING KEY DUTIES AND RESPONSIBILITIES**
- Ensures compliance with HEU and BCNU Collective Agreement.
- Advises and supports internal positions: permanent, temporary, and casual p/t and f/t job postings and in coordination with HR.
- Creating and maintaining employee files.
- Ensuring compliance with internal and external requirements.
- Responsible for all aspects of staff scheduling for union employees at Tabor Home and Valhaven, and for all employees at Tabor Court.
- Assists with development of new rotations, as necessary.
- Notifies Human Resources of changes to employee status.
- Vacation planning as per organizational requirements, both short and long term.
- Ensures all vacation and vacation leave (LOA) requests are in by September 30 and November 30 and approved by December 31 each year.
- Shift Filling - short and long term.
- Other leave requests as per organizational requirements.
- Processing and tracking shift exchanges as per policies.
- Processing and tracking overtime as per policies and collective agreements.
- Verifying shifts worked and entered correctly for payroll purposes.
- Making payroll corrections when necessary.
- Providing all departments with an updated attendance log daily
- Providing all departments with a 14-day attendance log every pay period.
- Updating casual employee availability.
- Notifying employees of any changes in schedules, approved or denied requests.
- Ensures rules and provisions of respective collective agreements are implemented and followed correctly-advises human resources of any non-compliance by staff.
- Ensures all scheduling and employee data is secured according to PIPEDA legislation.
- Undertakes necessary training and education, to be fully proficient working with the ComVida software program (EMS), to the point of gaining the ability to train new staff.
- Undertakes additional training, as necessary, to compliment role as main scheduler and gain ability to train new staff.
- All other related duties as assigned.

**Requirement of Employment**:

- **Cleared Criminal Record Check**:

- **COVID19 Vaccination**

**Job Type**: Casual

**Salary**: From $26.00 per hour

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- On call
- Weekends as needed

**Education**:

- DCS / DEC (required)

Work Location: In person

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