Project Administrator, Electrical Construction

4 weeks ago

Richmond Hill, Canada SYMTECH INNOVATIONS Full time

Project Administrator

REFERENCE NUMBER: 10-21 LOCATION: HEAD OFFICE, RICHMOND HILL, ON

POSITION OVERVIEW:
Reporting to the Project Manager, this individual will be responsible for providing direct administrative support to the Project Manager, and to other departments within the Company as required. Working under direct supervision, the Project Administrator aids in the acquisition and execution of phase(s) of project delivery defined in the essential duties section. This position must follow specific and defined procedures and instructions (verbal and written) and requires supervisor. Experience in Construction, specifically electrical is preferred but not required. This individual will be responsible for providing overall administrative and construction support for the department. This individual will be responsible for providing documentation and administrative support for projects. This individual is in contact with stakeholders at various levels. This position requires a strong attention to detail, confidentiality, and professionalism.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

- Review current Operational forms and procedures
- Research and make recommendations for changes on forms and procedures based on best industry practices Update forms and distribute to appropriate individuals.
- Schedule meetings
- Take meeting minutes of operational meetings, clean up minutes and send to Manager for review prior to sending to all attendees.
- Scanning, renaming and filling documentation relating to your position
- Research and make recommendations for changes based on best industry practices
- Set up of purchase orders for Subcontractors, Suppliers and Manufacturers.
- Prepare and print monthly cost reports for the Project Managers
- Preparation and monthly update of the work in progress (WIP) forecast sheets.
- Copy, print and distribution of drawings
- Count items as required by Project ManagerDepartment Accountant (no experience is required)
- Assist with QAQC process
- Support the Prefab department in any administrative project functions
- Participate in our company operational meetings such as Project Delivery meetings, staff meetings, Project Status review meetings
- Participate in training seminars and courses on an ongoing basis. The cost of these courses will either be covered or will be reimbursed

EXPERIENCE, SKILLS & KNOWLEDGE:

- Previous experience working in the electrical construction industry would be an asset.
- Demonstrated competency with Microsoft Office including: Outlook, Word, Teams and Excel.
- Software experience: Microsoft; excel and word.
- An ability to read, understand, interpret drawings is preferred but not required.
- Must have excellent reading as well as writing skills
- Effective communicator with the ability to develop effective working relationships with employees at all levels
- Sense of urgency and drive to succeed. Must be comfortable working within a deadline driven fast paced environment
- Resourceful, energetic and able to manage multiple priorities
- Strong team player

TRAVEL:

- 0-60% of travel may be required for this position. Alternatively, the company may chose to place you on a working site rather than in office.

WORKING CONDITIONS:

- In office conditions: Sitting for long periods of time, medium to high levels of noise, regular lighting. Temperature can be adjusted as per employee’s preference with the use of fans or heaters.
- On site conditions: Walking or on your feet for long periods of time, high levels of noise, weather and temperature can vary depending on season, mainly outdoors.

WHAT WE OFFER TO OUR EMPLOYEES:

- Competitive compensation
- Employee Benefits Program
- Professional Development and Growth Opportunities

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Discounted or free food
- Life insurance
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Can you reliability commute / work full time in office? (Y/N)
- Do you have electrical experience? If so, How many years?
- Do you have construction experience? If so, How many years?
- What are you looking for in your career?
- Salary expectations?
- how many years of administrative experience do you have?

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2024-04-01

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