Administrative Assistant-bilingual

4 weeks ago

Ottawa, Canada Public Health Ontario Full time

**JR101303**

**Administrative Assistant-Bilingual**

**Location**:PHO Ottawa Laboratory, 2380 St. Laurent Boulevard, Ottawa, ON

**Department**:Ottawa Laboratory

**The Role**:
To provide a range of administrative services to support the operations and services of an assigned unit/department.

The Administrative Assistant must be fluently bilingual in both French and English, for both verbal and written services.

**Key Responsibilities-**
- Provides various administrative services to support the programs, services and/or operations of an assigned unit/department.
- Coordinates work flow in support of unit/department programs/services/operations.
- Responds to calls and provides information to contacts regarding program specific administrative processes requiring coordination of information with others to provide services and resolve problems.
- Coordinates administrative matters for the unit/department (e.g. invoice processing, maintaining supply inventory and purchasing supplies and equipment, contracts, PCard reconciliation, human resource forms).
- Arranges scheduling and logistics of meetings Establishes and/or maintains filing and related office systems containing letters, memoranda, reports, minutes, regulatory records, or clients' files.
- Provides word processing, spreadsheet and related services utilizing specialized software/technology to support the delivery of administrative services including searching, accessing, manipulating, verifying and setting up data and maintaining systems.
- Contributes to, and provides input into unit business processes/ procedures.
- Provides back-up support to team members during peak periods, such as data entry or processing of forms and provides coverage for the main reception area as required.
- Performs other duties as assigned.

**Knowledge and Skills-**
- Expertise in Word, Excel and PowerPoint.
- Knowledge of program specific administrative processes, practices, and procedures to provide a range of administrative services in support of service/program delivery.
- Knowledge and skills in the use of various general office and specialized software (spreadsheet, accounts, database management).

**Education and Experience-**
- Completion of a post-secondary secretarial or administrative assistant program.
- Three years' of related administrative support experience.

**Attributes and Competencies-**
- Oral communication and interpersonal skills to respond to calls, liaise with staff across the unit/department/organization.
- Written communication skills to draft responses to inquiries.
- Organizational skills to arrange logistics of meetings, coordinate work flow and coordinate other administrative matters.

Duration: Permanent

Hours of Work: Full time, 36.25 hours per week

Compensation Group :Ontario Public Service Employees Union

Salary :$26.41 - $29.76

Posting Date: 05-21-2024

Closing Date: 06-5-2024

**Please note**:

- While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose._

**Job Types**: Full-time, Permanent

Pay: $26.41-$29.76 per hour

Expected hours: 36.25 per week

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

  • Real Estate Administrative Assistant

    5 days ago

    Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...

  • Administrative Assistant, Bilingual

    1 week ago

    Ottawa, Canada Mental Health Commissio Full time

    **_Administrative Assistant, Bilingual_** **Reports To**:Director, Marketing and Communications **Status**:Perm,** **Full-Time **Location**: Ottawa, Ontario **Application Deadline**:_ _June 19, 2024 **Salary Range**:_ _$45,700-$53,600 **THE ORGANIZATION** The Mental Health Commission of Canada (MHCC) is a non-profit organization created to focus...

  • Administrative Assistant

    2 months ago

    Ottawa, Canada Public Health Ontario Full time

    **JR100260** **Union: OPSEU** **Role Summary**: To provide a range of administrative services to support the operations and services of an assigned unit/department. The Administrative Assistant must be fluently bilingual in both French and English, for both verbal and written services. **Key Responsibilities**: - Provides various administrative services...

  • Bilingual Administrative Assistant

    2 months ago

    Ottawa, Canada Air Liquide Full time

    **Company presentation** VitalAire Canada is the Canadian home healthcare subsidiary of Air Liquide, the world leader in gases, medical technologies and services for Industry and Healthcare. VitalAire empowers patients who have sleep apnea or require home oxygen therapy through ongoing respiratory support and compliance. **Here is what you will...

  • Bilingual Administrative Assistant

    3 days ago

    Ottawa, Canada Air Liquide Full time

    **Company presentation** VitalAire Canada is the Canadian home healthcare subsidiary of Air Liquide, the world leader in gases, medical technologies and services for Industry and Healthcare. VitalAire empowers patients who have sleep apnea or require home oxygen therapy through ongoing respiratory support and compliance. **Here is what you will...

  • Bilingual Senior Administrative Assistant

    11 hours ago

    ottawa, Canada Canadian Labour Congress - Congrès du travail du Canada Full time

    There is a vacancy for the position of Bilingual Senior Administrative Assistant assigned to the Political Action and Communications Department. This position is based at our Headquarters office in Ottawa, Ontario, with regular in office presence expected. Duties include but are not limited to: Arr

  • Bilingual Administrative Assistant

    3 weeks ago

    Ottawa, Canada Apollo Property Management Full time

    We are looking for a Bilingual Administrative Assistant (French Required) to join our exciting team of dynamic professionals in our growing organization. If you are a customer-oriented, highly motivated, dynamic, proactive team player seeking a challenging position, works well with mínimal supervision, meets deadlines successfully, and effectively...

  • Bilingual Administrative Assistant

    2 months ago

    Ottawa, Canada Apollo Property Management Full time

    We are currently looking for a Bilingual Administrative Assistant to join our exciting team of dynamic professionals in our growing organization. If you are a customer-oriented, highly motivated, dynamic, proactive team player seeking a challenging position, works well with mínimal supervision, meets deadlines successfully, and effectively multi-task, we...

  • Bilingual Administrative Assistant

    1 month ago

    Ottawa, Canada Apollo Property Management Full time

    Salary: We are currently looking for a Bilingual Administrative Assistant to join our exciting team of dynamic professionals in our growing organization. If you are a customer-oriented, highly motivated, dynamic, proactive team player seeking a challenging position, works well with mínimal supervision, meets deadlines successfully, and effectively...

  • Bilingual Administrative Assistant

    1 day ago

    Ottawa, Canada Apollo Property Management Full time

    We are currently looking for a Bilingual Administrative Assistant to join our exciting team of dynamic professionals in our growing organization. If you are a customer-oriented, highly motivated, dynamic, proactive team player seeking a challenging position, works well with mínimal supervision, meets deadlines successfully, and effectively multi-task, we...

  • Bilingual Administrative Assistant

    2 weeks ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada, requires a **bilingual Administrative Assistant** in the Education section at its National Office. PIPSC is committed to building an inclusive workplace where diversity of thought - and of people - are...

  • Administrative Assistant

    1 week ago

    Ottawa, Canada Ministry of Children, Community and Social Services Full time

    You are a self-starter, a collaborative team-builder, and are confident in your capabilities to provide proactive client service and administrative support. If this sounds like you, then consider this exciting opportunity where you will play a key role in providing administrative services to the Ministry of Children, Community and Social Services. **Please...

  • Executive Administrative Assistant

    1 week ago

    Ottawa, Canada Desjardins Financial Security Independent Network - Ottawa #118 Full time

    **Executive Administrative Assistant** Our financial centre is searching for Executive Administrative assistant (full-time). In this role, you will be responsible for the smooth operation of the Advisors business. The goal is to support the advisor in completing the administrative duties required so they can focus on sales. Having an eye for detail and...

  • Executive Administrative Assistant

    2 months ago

    Ottawa, Canada Desjardins Financial Security Independent Network - Ottawa #118 Full time

    **Executive Administrative Assistant** Our financial centre is searching for Executive Administrative assistant (full-time). In this role, you will be responsible for the smooth operation of the Advisors business. The goal is to support the advisor in completing the administrative duties required so they can focus on sales. Having an eye for detail and...

  • Bilingual Administrative Assistant

    2 weeks ago

    Ottawa, Canada Randstad Canada Full time

    Bilingual Administrative AssistantPermanent positionMonday to Friday 8: 30 to 5 : 00 pmOttawa Downtown Monday-Friday 9-5pm45k$-55k$A dynamic company is looking for someone who is organized and has a great customer service to join there team!Perfect Bilingualism in French and English is mandatory for this positionAdvantagesMonday-Friday (no weekends or...

  • Bilingual Administrative Assistant

    2 weeks ago

    Ottawa, Canada Randstad Canada Full time

    Bilingual Administrative AssistantPermanent positionMonday to Friday 8: 30 to 5 : 00 pmOttawa Downtown Monday-Friday 9-5pm45k$-55k$A dynamic company is looking for someone who is organized and has a great customer service to join there team!Perfect Bilingualism in French and English is mandatory for this positionAdvantagesMonday-Friday (no weekends or...

  • Bilingual Administrative Assistant

    2 weeks ago

    Ottawa, Canada Randstad Canada Full time

    Bilingual Administrative AssistantPermanent positionMonday to Friday 8: 30 to 5 : 00 pmOttawa Downtown Monday-Friday 9-5pm45k$-55k$A dynamic company is looking for someone who is organized and has a great customer service to join there team!Perfect Bilingualism in French and English is mandatory for this positionAdvantagesMonday-Friday (no weekends or...

  • Bilingual Administrative Assistant

    2 weeks ago

    Ottawa, Canada Randstad Canada Full time

    Bilingual Administrative AssistantPermanent positionMonday to Friday 8: 30 to 5 : 00 pmOttawa Downtown Monday-Friday 9-5pm45k$-55k$A dynamic company is looking for someone who is organized and has a great customer service to join there team!Perfect Bilingualism in French and English is mandatory for this positionAdvantagesMonday-Friday (no weekends or...

  • Bilingual Administrative Assistant

    1 month ago

    Ottawa, Canada Canadian Union of Public Employees Full time

    **JOB POSTING No. COPE2220C** January 13, 2023 **TEMPORARY BILINGUAL ADMINISTRATIVE ASSISTANT** **NATIONAL SECRETARY-TREASURER’S OFFICE** **CANADIAN UNION OF PUBLIC EMPLOYEES** **GENERAL FUNCTION** Under general direction, the Administrative Assistant provides secretarial and administrative support to the Executive Assistants in an accurate, effective,...

  • Administrative Assistant Bilingual

    2 weeks ago

    Ottawa, Canada MD Financial Management Full time

    Requisition ID: 194347 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. MD Financial Management, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Centralized Administrative Assistant to join our team in Ottawa, ON As a Centralized...