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Administrative Assistant

4 months ago

Ottawa, Canada Ministry of Children, Community and Social Services Full time

You are a self-starter, a collaborative team-builder, and are confident in your capabilities to provide proactive client service and administrative support. If this sounds like you, then consider this exciting opportunity where you will play a key role in providing administrative services to the Ministry of Children, Community and Social Services.

**Please Note**:
1 Permanent Bilingual vacancy

2 Temporary Bilingual vacancies up to 18 months

347 Preston St, Ottawa

11 Beechgrove Ln, Kingston

33 King St W, Oshawa

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: You will:

- Provide a variety of administrative, secretarial and clerical services such as processing incoming and outgoing mail.
- Respond to internal and external inquiries, compose and prepare correspondence.
- Produce a variety of materials such as reports, spreadsheets, minutes and presentations.
- Process service contracts and amendments from transfer payment agencies.
- Develop and maintain filing and bring forward systems.
- Participate in special projects and committees.

**How do I qualify?**:
**Mandatory**: You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.

**Administrative Knowledge and Organizational Skills**:

- You have knowledge and skills in administrative, secretarial and clerical office processes and procedures.
- You can manage filing systems.
- You can multitask and prioritize to meet deadlines and provide quality service in a high volume, fast-paced environment.

**Interpersonal and Customer Service Skills**:

- You can provide accurate and timely responses to a variety of contacts, based on your knowledge of programs, procedures and legislation.

**Analytical Skills**:
**Written Communication Skills**:

- You can prepare routine correspondence using accurate grammar, spelling, punctuation and formatting.

**Program Knowledge**:
**Additional Information**:
**Address**:

- 1 Bilingual Permanent, 347 Preston St, Ottawa, East Region or 11 Beechgrove Ln, Kingston, East Region or 33 King St W, Oshawa, Central Region, Criminal Record Check
- 2 Bilingual Temporary, duration up to 18 months, 347 Preston St, Ottawa, East Region or 11 Beechgrove Ln, Kingston, East Region or 33 King St W, Oshawa, Central Region, Criminal Record Check

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions**Schedule**:

- 3.7**Category**:

- Administrative and Support Services**Posted on**:

- Tuesday, May 2, 2023**Note**:

- This ad is also available in French.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
- C-SS-196834/23(4)