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Executive Assistant

4 months ago

Collingwood, Canada Owen & Associates Full time

**Who We are**:
Owen & Associates is a leading consulting and brokerage firm that helps global companies establish and manage comprehensive employee benefit solutions for their Canadian businesses. We have been in business for over 22 years and have grown every year since inception. Our team currently consists of over 45 staff members in various roles, assisting over 400 corporate clients across Canada and managing partner relationships in over 150 countries worldwide.

We are looking for an Executive Assistant to cover a maternity leave. This is an 18-month contract that may lead to permanent. You are personable with a great attitude. This position works closely for the President of Owen & Associates and reports to the Director of Finance & HR.

**Key Responsibilities**:

- Manage phone calls and correspondence in a friendly and professional manner
- Schedule and maintain travel arrangements for executives
- Arrange internal and external meetings
- Plan corporate social and professional events
- Accurately record minutes from meetings and distribute
- Assist with maintaining stock of office and PPE supplies
- Provide support to the broader team whenever necessary
- Plan, organize, coordinate, and manage daily assigned work
- Other duties as required

**What you bring**:

- Detail orientated and comfortable working in a fast-paced office environment
- Excellent organizational skills and dedication to completing projects in a timely manner
- Proficient in MS Office including but not limited to: Outlook, Word, Excel
- 4 years or more of office administration or executive assistant
- 2 years or more of customer service
- Interpersonal, communication skills both written and verbal
- Highly flexible, self-motivated & able to multi-task
- Must clear a Background Check
- Positive attitude, solution oriented and a team player

**Considered Assets**:

- College or University in Business or Administration
- Bilingual in French and/or other language(s)

**What you can expect from us**:

- Comprehensive compensation package, including base salary and performance bonuses
- Competitive Group Benefits & Retirement Plan
- Continuing education incentives and comprehensive training program
- Flexible work environment
- Room for growth within

This position offers the opportunity to work closely with top-level executives in a dynamic environment. If you possess the required skills and are looking for a challenging yet rewarding role, we encourage you to apply.

**Job Type**: Fixed term contract
Contract length: 18 months

Pay: From $43,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

**Experience**:

- Customer service: 2 years (required)
- Administrative: 4 years (preferred)

**Location**:

- Collingwood, ON L9Y 4R3 (preferred)

Work Location: In person

Application deadline: 2024-05-31
Expected start date: 2024-06-17