Executive Assistant to The President

3 weeks ago


Langley, Canada Coast Spas Manufacturing Full time

**Key Responsibilities**:

- Executive Support: Meticulously manage and optimize the President & CEO's schedule, including coordinating appointments, meetings, travel arrangements, and personal commitments, preparing reports and presentations to ensure efficient time use and prioritization of critical tasks.
- Communication Management: Serve as the primary point of contact for internal and external communications, ensuring clear and professional correspondence.
- Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Document Management: Create, maintain, and manage sensitive and confidential documents with the utmost discretion.
- HR Support: Utilize HR experience to assist in basic HR functions such as recruitment coordination, onboarding logistics, and maintaining employee records. Act as a liaison between the VP Finance and HR stakeholders to facilitate smooth communication and project collaboration.
- Project Management: Assist in overseeing and managing special projects as directed by the President & CEO, ensuring timely completion and reporting.
- HR Support: Utilize HR experience to assist in basic HR functions such as recruitment coordination, onboarding logistics, and maintaining employee records. Act as a liaison between the VP Finance and HR stakeholders to facilitate smooth communication and project collaboration.
- Event Planning: Coordinate logistics for corporate events, including board meetings, and company-wide gatherings.
- Expense Management: Process expense reports and manage the executive office budget, ensuring accurate and timely financial reporting.

**Qualifications**:

- Bachelor's degree in Business Administration, Human Resources, or a related field.
- Minimum of 3-5 years of experience as an Executive Assistant, preferably with some exposure to Human Resources.
- Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
- Strong communication skills, both written and verbal, with the ability to interact effectively at all levels of the organization.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with HRIS systems.
- High level of discretion and integrity, capable of handling confidential information with the utmost confidentiality.
- Detail-oriented with a proactive approach to problem-solving and decision-making.
- Ability to work independently and in a team environment, demonstrating leadership and initiative.

What We Offer:

- Competitive salary with comprehensive benefits package.
- A dynamic and supportive work environment in a company that values innovation, efficiency, and a positive work culture.
- Opportunities for professional development and career advancement.

**How to Apply**:
Coast Spas is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We thank all applicants for their interest in Coast Spas; however, only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $65,000.00-$70,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Executive Assistant: 3 years (required)

Ability to Commute:

- Langley, BC V2Y 1N1 (required)

Work Location: In person

Application deadline: 2024-02-22
Expected start date: 2024-03-04


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