Payroll & Billing Coordinator

2 weeks ago

NiagaraontheLake, Canada Bayshore HealthCare Full time

Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses’ Association of Ontario. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.

Bayshore Healthcare is currently looking for a Payroll/Billing Coordinator to join our Shared Services Team in Niagara on the Lake. This role is responsible for completing the day to day payroll and billing activities as required by the Branch Office and provide relevant information to the National Development Centre. This position acts as a liaison between the branches across the country and the corporate office for Central payroll processing.

**Duties and Responsibilities**
- Prepare Field employee payroll including input and processing in keeping with the systems and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Development Centre;
- Manage sick time and vacation time requests and banks
- Ensure all field staff and contractors are paid accurately and on time managing various different payroll cycles and adhering to very strict tight deadlines.
- Calculate overtime, and stat holiday pay per legislative rules and/ or company polices
- Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of employee related payroll inquires and payroll issues that may arise.
- Prepare billing files in numerous forms, including input and processing in keeping with the systems and processes used by the Branch Office; prepare data for transfer to the National Development Centre;
- Prepare invoices, resubmission of files ,manage Billing Reconciliation ensuring all services provided are paid and any required billing adjustments are processed in a timely manner
- Managing multiple payer and complex billing rules
- Resolution of billing queries and questions from clients and funders Review aged trial balance reports; handle overdue accounts and collections as required.
- Review sales and margins reports; reconcile hours billed versus hours paid
- Participate in ongoing internal and/or external continuing education activities
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
- Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
- Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
- Complete other tasks as requested

**Work Location** : Bayshore Healthcare, Shared Services office, Niagara-on-the-lake ( Hybrid)

Job Qualification

**Education**
Minimum - Secondary School Diploma; completion of a recognized Payroll/Accounting Program
Strong Excel knowledge and skills at an advanced level

**Experience**
A minimum of 3 years’ experience with computerized payroll systems
Preference will be given to applicants with PeopleSoft HCM and Finance

**Other Skills and Abilities**
Exceptional interpersonal skills and ability to work independently and as part of a team; ability to meet frequent deadlines; strong commitment to continual learning.

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