Office Manager

3 weeks ago


Winnipeg, Canada Red Bull Full time

Temporary, Full-time

The Office Manager is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between Red Bull Canada Distribution (RBCD's), Field teams, Operations, Finance and local Management Team. This a 1 year Maternity Leave position.

**Areas that play to your strengths**:
**All the responsibilities we'll trust you with**:** KEY RESPONSIBILITIES / DUTIES**:
Support the regional administrative needs of the General Sales Manager (GSM) and the branch location where this position resides;
Provide support to the RBCD Finance Shared Services Center, Human Resources Business Partner (HRBP) with daily route paperwork, and customer account inquiries;
Perform the Encompass Route Accounting System ('œEncompass') Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected;
Reporting as required for GSM, HRBP, and RDSD;
Professionally answers all incoming office phone calls and ensures all calls are directed accordingly;
Train Account Sales Managers (ASM) and Sales Trainees (ST) on the Expense Reporting process;
Audit ASM and ST expense reports;
Complete ASM and ST Mileage reports on a weekly basis;
Assist RBCD HR Department with local recruiting, new hire onboarding, Human Resources filing;
Review, Code, and approve all _iVerify_ invoices for operating and office expenses for applicable region;
Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations;
Update Organizational chart on a weekly basis;
Manage Employee Beverage Purchase program;
Inventory all uniform supplies on a monthly basis;
Assist HR Department in regional training and development reporting;
Daily KPI and Commission reporting;
Daily Route Planing;
Update Executions Results for applicable region on a daily basis;
Other duties as may be assigned.
***PHYSICAL DEMANDS**:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk and sit. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must have the ability to lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
***WORK ENVIRONMENT**:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This position is based in an office environment where the noise level is usually moderate.

**Your areas of knowledge and expertise**:

- High School Diploma required
- Minimum of 1 year customer service experience
- Direct Store Delivery or Route Accounting experience a plus
- Office management experience a plus
- Excellent communication skills    Â
- Computer literate, including Excel, Word and PowerPoint; Access experience a plus
- Self-directed; requires limited oversight
- Detail oriented and strong organizational skills required


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