Lease Administration Specialist

2 weeks ago

Etobicoke, Canada Meridian Credit Union Full time

**About this opportunity**

At Meridian our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are.

The Lease Specialist is accountable to the Manager, Real Estate in supporting various lease administrative activities including lease documentation, rent administration, exception reporting and data entry/updating. Value is created by managing the accuracy, timeliness, storage and flow of information internally to all stakeholders. Ensuring risk is mitigated by participating in the process of preparation, revision, execution and accurate data entry in the lease database system.

**Is this role right for you? In this role, you will**:

- Reviewing and interpreting various leases to support inquires on an enterprise-wide level to aid in the resolution of day to day real estate issues/concerns/questions
- Monitor and track workflows to ensure timely completion/execution of submitted legal documents associated with the real estate portfolio as submitted by the SMCRE And MCRE
- Monitor and action critical dates such as expiry dates, options to renew, options to terminate, etc.
- Generate monthly rent payables schedules and annual rent receivables schedule for upload into enterprise wide financial software system (NetSuite)
- Produce various internal reports for REFM and senior leadership teams
- Assist in the annual/monthly budgeting creation and tracking requirements for all assigned budgets including invoice submission and tracking for accrual purposes
- Manage the collection of market comparables to support renewal process and new site selection benchmark for SMCRE And MCRE
- Insurance Administration: Provide certificates of insurance as requested by Landlords and obtain current certificates from third party tenants in properties owned by Meridian
- Review and track Landlord adjustments in rent, including annual Rental Advise Notices, CAM/Tax reconciliations in an effort to garner savings and escalate issues to the SMCRE and MCRE as needed
- Administer Property Tax payables and manage minutes for Meridian’s consultants for appeals of assessment
- Notify internal stakeholders (accounting, risk, marketing, REM team members) on change in network (new stores, closed and replacements). Notify internal stakeholders on change in landlord information
- Other duties and special projects as assigned

**We’d Love to Work with You If You Have the following skills and abilities**:

- 3+ years of administrative experience in working with commercial leases.
- Post-Secondary education in Business, Commerce, Legal Administration, Paralegal Services or equivalent.
- Knowledge of contract law, insurance and environmental law and property management.
- Previous experience in corporate real estate with a strong background in lease abstracting, interpretation and lease database management.
- Outstanding communication skills - both verbal and written
- Excellent organizational skills
- Excellent analytical skills
- Systematic thinking and critical review skills
- Proficiency in MS Office
- Superior attention to detail and accuracy, particularly in terms of data input

**Office Location: 3330 Bloor Street West, Toronto**
- Meridian has a remote work policy that allows flexibility for employees to work remotely but also requires regular time in the office for purposeful meetings to collaborate, innovate and build effective relationships with your team, your colleagues and your leader which is very important to us._

**What's in it for you?**
- We have an inclusive and collaborative working environment that encourages creativity, curiosity, and celebrates success
- You'll get to work with and learn from diverse industry leaders, who have hailed from top organizations around the world
- Hybrid work arrangements with in-person office time to collaborate, innovate and build relationships with your colleagues
- This isn't your typical "corporate" job. We work hard and we have fun

**Who we are**:

- Meridian is Ontario’s largest credit union, and second largest in Canada, helping to grow the lives of our more than 360,000 Members. Meridian has more than 75 years of banking history and is 100% owned by its members. With 89 retail branches and 15 Business Banking Centers across Ontario and $ 30B in assets under management, Meridian offers a full range of financial products and services to its retail, business banking and wealth members. With over 2000 employees and corporate offices located in Toronto and St. Catharines, Meridian has a track record of creating and delivering innovative new offerings and is committed to investing in the communities that we serve. Our plan is to_ _build on our momentum as we deliver on our purpose - helping our members achieve their best life._

Find our story here: About Meridian

***Experience the Difference**
- Meridian is committed to promoting an inclusiv

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