Legal Assistant

2 months ago

Wetaskiwin, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 56711
Ministry: Justice
Location: Wetaskiwin
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: May 9, 2024
Classification: Legal Administration 2

**Salary**: $2,073.50 to $2,549.41/bi-weekly ($54,118.35 to $66,539.60/Year)

The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice.

**Central Region**

Wetaskiwin
- **Role Responsibilities**:
Are you looking for a great opportunity to provide administrative support for the prosecution of criminal and provincial offences? Do you thrive in a dynamic and collaborative work environment? ACPS has an exciting opportunity for one Permanent Legal Assistant position at their Wetaskiwin Regional Office.

As a Legal Assistant your key responsibilities will include:

- Drafting, preparing, processing and filing routine court documents as required.
- Preparing and organizing file materials from electronic sources to trial files.
- Scheduling witness interviews which may involve attending and taking notes for Crown Prosecutors.
- Scheduling and organizing witness travel arrangements as required.
- Preparing witnesses for court by explaining the criminal process, answering questions or concerns, resolving issues and directing accused and/or witnesses to appropriate resources.
- Preparing and organizing trial books and exhibit books.
- Liaising with policing and other agencies to ensure that subpoenas have been served.
- Utilizing and updating the Justice Online Information Network (JOIN) and Prosecutor Information System Manager (PRISM) and Criminal e-file (CReF) to verify charges, court dates, assigned Prosecutors, locations and subpoenaed witnesses.
- Working within office procedures to track and maintain file integrity.
- Maintaining Crown Prosecutors’ diarizing system.
- Other office duties as required.
- Proficiency in Microsoft Office Suite.
- Excellent oral and written communication skills.
- Strong problem solving skills.
- Exceptional organizational skills and attention to detail.
- Ability to work independently and as part of a team. Ability to work with all stakeholders in a professional manner.
- Ability to work in a fast-paced environment, prioritize work and meet tight deadlines.
- Experience providing exemplary service to clients and other team members rendering them more efficient in their work.

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- **Agility **- Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments
- **Drive for Results** - Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
- **Develop Self and Others** - Desire to invest in the development of the long-term capability of self and others
- **Build Collaborative Environment**s - Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
- **Develop Networks** - Proactively builds networks, connects and build trust in relationships with different stakeholders
- **Systems Thinking** - Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas.
- **Creative Problem Solving** - Have the ability to assess options and implications in new ways to achieve outcomes and solutions.

**Qualifications**:
Two-year diploma in a related field such as a Legal Assistant, Paralegal, Office Administration or Criminology plus a minimum of one year progressively responsible related experience such as Legal Assistant, Office Administration working in a legal administrative role within an office setting.

Equivalencies considered:
Directly related education or experience considered on the basis of:

- 1 year of education for 1 year of experience
- 1 year of experience for 1 year of education

Required:

- Proficiency with personal computers and experience working with Microsoft Office (Word, Excel, Outlook, Adobe) is required.
- Outline your experience as it relates to the qualifications in detail in your cover letter, required.
- Knowledge of the importance of privilege and confidentiality.

Assets:

- Experience working with JO

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