Administrative Coordinator, Finance

3 days ago


Toronto, Canada Sinai Health Full time

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

In support of this vision and strategy, Sinai Health is seeking an experienced administrative professional, with the skills and abilities to assume the exciting role of Administrative Coordinator to the Vice President, Finance and Chief Financial Officer (VP/CFO).

The Administrative Coordinator is responsible for providing advanced administrative support to the VP/CFO and serves as the first point of contact for a busy, high profile department where knowledgeable customer service and professionalism are of prime importance. The Administrative Coordinator is responsible managing the day-to-day operations of the office of the VP/CFO with confidence and efficiency and working closely with Finance leadership to skillfully coordinate all administrative aspects related to the delivery of core programs and services.

**Responsibilities**:

- Understands and anticipates VP/CFO’s priorities and needs and provides highly-skilled administrative coordination
- Prepares and provides, in advance, documents and files required by the VP/CFO for meetings, conferences, calls, etc.
- Ensures the efficient day-to-day functioning of the office and exercises superior judgment in prioritizing and triaging tasks and in proactively organizing and leveraging the VP/CFO’s time.
- Maintains complex schedules, ensuring conflicts are identified and managed, demonstrating sound judgment and knowledge of portfolio issues and priorities.
- Reviews and manages incoming correspondence with discretion and tact.
- Attentively manages and maintains confidential financial, planning, Board Committee, and senior executive information and requests.
- Supports the VP/CFO with the management and coordination of all portfolio governance-related matters, including providing support for various Board Committees and Subcommittees.
- Efficiently schedules meetings, books space, tracks items for agendas, prepares agendas, coordinates material for distribution and records minutes for meetings, including committees and task forces for the VP/CFO and members of the portfolio.
- Serves as a primary liaison with internal and external stakeholders, which include members of Senior Management, Board Committee Members, ministries, managers in other health care organizations, etc.
- With direction, prepares presentations, correspondence, letters, reports and speaking materials on behalf of the VP/CFO ensuring accuracy and appropriateness.
- Coordinates the creation, implementation, standardization, and refinement of applicable administrative processes.
- Assists the VP/CFO in processing timekeeping ; assists with budget process as appropriate.
- Promotes a collaborative work environment and supports colleagues as needed to ensure optimal Administrative Coordinator team functioning; provides coverage for team members as needed.
- Performs other position related duties as required.
- Job Requirements- Undergraduate degree in a relevant discipline e.g. Business Administration from a recognized educational institution.
- A minimum of 5 years of previous experience in an administrative role supporting senior executives (C-level); preferably in a healthcare setting.
- Proficiency supporting Board Committee work, including but not limited to, scheduling, preparation of minutes, meeting materials, work plans, and coordinating follow-up deliverables.
- Proven equivalent and recent related education, training and experience will be considered.
- Advanced computer skills including Microsoft Outlook, Word, Excel, PowerPoint, and Visio, ; Adobe Software
- Proven ability to make decisions, exercise good judgement, and take initiative.
- Sets priorities and drives deliverables to execution with mínimal supervision; anticipates and proactively responds to requirements based on prior experience.
- Excellent interpersonal and communication skills; professional, diplomatic and confident with a proven ability to work with colleagues across all levels of the organization and external stakeholders.
- A high level of accountability and proven capability to work with highly sensitive and confidential information.
- Excellent organization and problem-solving skills with the ability to prioritize competing demands.
- Superior attention to detail with proficiency in developing and editing written communications; document management skills.
- Excellent organizational and time management skills with the proven ability to work in a complex, fast-paced and variab


  • Finance Administrator

    7 months ago


    Toronto, Canada MCAP Full time

    **Finance Administrator** **MCAP at a Glance** Joining MCAP means you will be a part of our diverse workforce of highly talented individuals who are recognized for their expertise and success! At MCAP, your professional expertise, commitment to teamwork and passion for service excellence are recognized and rewarded with competitive total rewards offering,...


  • Toronto, Canada Legislative Assembly Full time

    The Information and Privacy Commissioner of Ontario (IPC) is seeking a dedicated Administrative & Finance Coordinator to provide essential support in managing the day-to-day operations of our leased premises. In this role, you will ensure smooth functioning by handling customer service, facilities maintenance, and a variety of administrative tasks, while...


  • Toronto, Canada Toyota Industries Commercial Finance Full time

    **Who We Are**: Our vision at TIGCF is to be the most trusted and sought-after financing partner to the transportation, logistics and material handling eco-system. We do this by engaging diverse talent and passion of people who are committed to helping carry the load, contribute to society, and strive for continuous improvement. **Why Work At Toyota**: If...

  • Finance Coordinator

    7 months ago


    Toronto, Canada Ontario Institute for Cancer Research Full time

    **Position**:Finance Coordinator** **Location**:MaRS Centre, Toronto** **Department**:Finance** **Reports To**:Manager, Financial Operations** **Salary**:Commensurate with level of experience** **Hours**:35** **h**ou**rs/week** **Job Type**:Hybrid** **Status**:Full-time, Permanent** The Ontario Institute for Cancer Research (OICR) is seeking a Finance...


  • Toronto, Canada Influicity Full time

    **This job fuses two important functions within a fast-growing company: bookkeeping and administrative support.** The Finance & Administrative Coordinator is responsible for day-to-day bookkeeping, which includes data entry, invoicing, payroll, collections, expense reports, and more. As well, this team member will provide administrative support working...


  • Toronto, Canada Iceberg Finance Group Full time

    iFinance Canada, recently acquired by Iceberg Finance, is a company offering personal loans mainly in the medical field. It lends to consumers across Canada through its vast network of service providers and merchants, including thousands of medical, dental and veterinary clinics. Following this acquisition, the Iceberg Finance group finds itself amongst the...


  • Toronto, Canada Migrant Worker Alliance for Change Full time

    Are you extremely well-organized? Do you have experience with financial management for a non-profit? Do you have excellent people skills and can support and inspire mission-driven staff in Are you a go-getter that can make things happen? Can you be the anchor in a fast-paced, constantly changing work environment? Are you committed to migrant justice? Then,...

  • Coordinator, Finance

    7 months ago


    Toronto, Canada Brookfield Asset Management Full time

    Location Brookfield Place - 181 Bay Street Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work...

  • Coordinator, Finance

    7 months ago


    Toronto, Canada Brookfield Asset Management, Inc Full time

    **Location** Brookfield Place - 181 Bay Street **Brookfield Culture** Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging...


  • Toronto, Canada Legislative Assembly Full time $50,918 - $59,203

    The Information and Privacy Commissioner of Ontario (IPC) is seeking a dedicated Administrative & Finance Coordinator to provide essential support in managing the day-to-day operations of our leased premises. In this role, you will ensure smooth functioning by handling customer service, facilities maintenance, and a variety of administrative tasks, while...

  • Finance Administrator

    6 months ago


    Toronto, Canada Dentalcorp Canada Full time

    Who you are You are a service-oriented professional enthusiastic about joining a rapidly expanding organization poised for growth. With a background in Accounting or Finance, you seek to leverage your expertise to catalyze transformative change within a dynamic industry. Thriving in collaborative team settings, you also value the autonomy necessary for...


  • Toronto, Canada PowerON Energy Solutions Full time

    Reporting to the Head of Finance & Accounting, the Accounting & Finance Coordinator is accountable for providing daily accounting and office business support. The specific duties include, but are not limited to the following: - Administer accounts receivable and accounts payable transactions. - Prepare bank reconciliations, perform bank verification, update...

  • Finance Coordinator

    2 months ago


    Toronto, Canada Great Gulf Full time

    351 King St E, Toronto, ON M5A 2W4, Canada Req #360 Thursday, November 14, 2024 From our first lot in Cambridge, Ontario, to residential, commercial, and recreational developments in 18 cities across North America, we’ve come a long way. While a lot has changed in that time, one thing hasn’t: our unwavering commitment to building great spaces that...

  • Finance Coordinator

    2 months ago


    Toronto, Canada Great Gulf Group Full time

    From our first lot in Cambridge, Ontario, to residential, commercial, and recreational developments in 18 cities across North America, we’ve come a long way. While a lot has changed in that time, one thing hasn’t: our unwavering commitment to building great spaces that inspire the people who live, work and play. With over 45 years of experience, we...


  • Toronto, Canada Toronto Hydro Full time

    The incumbent is responsible for providing high quality and timely administrative support to multiple leaders within the Corporate Accounting & External Reporting department. They will be responsible for supporting leaders with the successful execution of Finance processes. The Administrator should maintain good relationships with leaders and professionals...


  • Toronto, Canada Dentalcorp Canada Full time

    Who You Are You are a service oriented individual who is excited to be a part of a fast-growing organization that enables the best to be even better. You have experience in Accounting or Finance and are looking for the opportunity to provide your expertise to drive change within an exciting industry. You love working in a collaborative team environment, but...


  • Toronto, Canada Brown Mills Klinck Prezioso LLP Full time

    **Finance Administrator and Facilities Coordinator** Are you a highly motivated finance specialist looking for an opportunity to elevate your skills and grow your knowledge in a collegial office setting? Our client, BMKP Law, is a boutique law firm located in downtown Toronto. The firm specializes in pension, benefits and executive compensation law,...

  • Finance Administrator

    2 months ago


    Toronto, Ontario, Canada Recruiting in Motion Full time

    About Our CompanyRecruiting in Motion is seeking a skilled Finance Administrator to support their dynamic team. This full-time opportunity offers a hybrid work arrangement and potential for career advancement.The successful candidate will report to the Vice President of Finance Administration and be responsible for processing invoices, managing accounts...

  • Finance Coordinator

    7 months ago


    Toronto, Canada Manion Wilkins & Associates Ltd. Full time

    **WHO ARE WE?** We’re Manion, a Canadian firm that provides third party benefits administration, payments, and consulting services. Providing solutions to streamline the administration of an organization’s pensions and health benefits, they know how to deliver the highest value. Manion leads the way in web-based plan access and administration, making it...

  • Finance Coordinator

    6 months ago


    Toronto, Canada Manion Wilkins & Associates Ltd. Full time

    **WHO ARE WE?** We’re Manion, a Canadian firm that provides third party benefits administration, payments, and consulting services. Providing solutions to streamline the administration of an organization’s pensions and health benefits, they know how to deliver the highest value. Manion leads the way in web-based plan access and administration, making it...