Office Administrator/receptionist

2 weeks ago


Vancouver, Canada Weir-Jones Engineering Consultants Ltd. Full time

**Office Administrator/Receptionist**

Weir-Jones Engineering Consultants Ltd.

Vancouver, BC

Weir-Jones Engineering is a privately-owned engineering company with an office located in Vancouver, BC. Weir-Jones has been providing custom data collection, analytical services, and project management solutions to clients in the Resource, Civil Construction, Marine, and Defense industries since 1971.

**Daily Office Tasks & Responsibilities**:

- Answer, screen and direct incoming phone calls to the correct party.
- Greeting/welcoming visitors and guiding them to conference room(s).
- Maintain tidiness of conference rooms before and after meetings.
- Manage office supplies, includes monitoring inventory and ordering supplies as needed.
- Provide travel arrangements for staff.
- Prepare and send purchase orders as requested by the team.
- Shipping and preparation of customs paperwork for international shipments.
- Receiving, sorting and distributing packages and mail.
- Provide administrative support to engineers (reports, letters, proposals, etc.).
- Filing, organizing and maintaining job folders (both hard copy folders/binders and electronic folders).

**Assistant to the CEO**
- Provide overall administrative support to the CEO (booking, organizing, and scheduling appointments, meetings, travel and updating their calendar).
- Screen incoming phone calls and inquiries.
- Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on tasks to completion, often with deadline pressures.

**Required Qualifications, Skills & Abilities**:

- Exceptional interpersonal skills, a good attitude, friendly and confident with a willingness to learn.
- High school diploma or equivalency.
- Efficient in use of Microsoft Office Programs (Word, Excel, PowerPoint, Outlook, Teams).
- Excellent communication skills, especially in written and verbal correspondence with great attention to detail.
- Strong time management and organizational skills, ability to handle multiple tasks and adjust priorities as needed. Work independently with mínimal supervision.
- Strong ability and comfort level with the use of standard office equipment such as computers, telephones, photocopier, scanner, etc. Knowledge of both PC’s and Apple products an asset.
- Excellent knowledge of shipping both domestic and internationally. Specifically dealing with customs documents and required paperwork.
- Comfortable working in a dog-friendly office.
- Ability to lift up-to 20lbs boxes up and down stairs.

**Hours**:

- Monday through Friday, 8:30am to 5:00pm.

**Experience**:

- customer service: 2 years (preferred)
- receptionist: 2 years (preferred)

**Education**:

- High school diploma or equivalency

**Location**:
**Job Types**: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application deadline: 2024-06-21
Expected start date: 2024-07-02



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