Program Assistant

4 weeks ago

Prince Albert, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P15200**Posting Title**
- Program Assistant - Continuing Care Assistant Program, Prince Albert Campus**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Prince Albert Campus**Other Location(s)**
- Saskatchewan Polytechnic Prince Albert Campus**Building**

**Other Building**

**Date Posted**
- 06/07/2024**Closing Date**
- 06/18/2024**JIQ #**

**Start Date**
- 07/01/2024**End Date**

**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $1,695.23 - $2,026.27 biweekly**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- 72 hours per biweekly period**Posting Status**
- Open- This position provides on-campus support for Continuing Care Assistant students and faculty, assisting them with questions/program requirements. Use of technology is a key component of the position including all office products, Brightspace online learning platform, Banner, etc. Meeting support including setting up, preparing documents, and taking meeting minutes is required, along with the ability to gather and manage student data in Excel Spreadsheet.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
Duties include:

1. Provide administrative support to ensure efficient operation of CCA office/program.
2. Provide detailed and accurate program and policy information to faculty, students and internal/external partners.
3. Perform a variety of administrative and budgetary duties.
4. Maintain a comprehensive electronic filing system.
5. Format exams, quizzes, answer keys and transcribe/convert electronic documents into our e-learning system.
6. Support the documentation for the student life cycle: pre/enrolment, grade point averages, documentation, student retention, and risk management as required.
7. Coordinate meetings, prepare agendas and record and professionally document minutes.
8. Manage data in excel
- create formulas, extract reports, clean data, data merges, etc
9. Create and maintain program materials, guidelines, student handbooks, course outlines, and manuals.
10. Contribute to team efforts, coordinates projects, and is results driven.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- 1.Grade 12 plus a recognized business administration certificate or an equivalent combination of training and experience.
2. Minimum of two years recent and relevant experience in administrative and clerical work.
3.Training and/or experience in minute taking and transcribing minutes.
4. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite, Zoom and SharePoint.
5. Knowledge of office procedures and ability to research and adhere to policies/procedures.
6. Effective interpersonal skills.
7. Effective communication skills.
8. Effective organizational skills.
9. Effective proofreading skills and attention to detail and accuracy.
10. Ability to work independently in a supportive environment.
11. Demonstrates valuing diversity.**Desired QSA

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