Production Coordinator

7 months ago

Vancouver, Canada ICON Creative Studio Full time

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ICON Creative Studio is Canada’s largest independently owned animation entertainment company located in the historic Gastown district of Vancouver, BC Canada with design, storyboarding, modeling, rigging, animation, technical finaling, lighting, visual effects, and compositing artists alongside creative and management teams.

Known for our quality, efficiency, and timely deliveries, ICON has partnered alongside distributors, broadcasters, and streaming platforms around the world to help create, realize and produce noteworthy content.

ICON operates from a holistic philosophy that leverages individual skill sets to maximize production efficiency on the floor while maintaining an optimal balance of creativity and quality on-screen.

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On-site Position

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**Why work at ICON?**

At ICON we constantly invest in raising the bar of our productions and fostering our people. If you are passionate about animation and enjoy sharing success with others, we'd like to hear from you
- Join the fastest growing CG Animation studio in Vancouver
- Work on top feature and episodic CG franchises for leading streaming platforms (Netflix, Disney+, Apple TV+, Amazon, Peacock, Paramount+ etc.)
- Work with a diverse group of artists from all over the world who have come to BC to join our expanding studio
- Use all of the latest tools and softwares
- We uphold a premium standard of quality across all of our productions by putting all of our resources up on screen
- We hire for the long term and give artists the opportunity to grow, get promoted and take on as much responsibility as they can manage
- We offer flexibility and autonomy
- We facilitate requests in a timely manner
- We offer direct deposit
- We offer a generous benefits package
- And more...

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**PRODUCTION COORDINATOR**
- A PC should have some understanding of what other departments require, and will work under the guidance of Associate Producer to maintain and manage the department schedules.
- Under the guidance of the Production Coordinator, tracks the progress of tasks for assigned artists in Shotgrid to reflect scheduled, in-progress, and completed departmental work.
- A PC would be trained to communicate with other department supervisors to keep all data accurate and current. They would be required to enter the relevant information into Shotgun when necessary.
- Ensures the team is aware of deadlines.
- Coordinate client deliveries on time, and on par with pre-set processes.
- Ingest client notes into shotgun and make sure artists are aware of priority notes.
- Follows up with Supervisors daily to ensure task deliveries remain on schedule.
- Communicates timely, effectively and cooperatively, and proactively respond to requests from departments for information and assistance.
- Stays abreast of issues on the floor and elevates information appropriately to Associate Producer.
- Acts as a secondary contact for questions when the Production Manager or Associate Producer is unavailable.
- Coordinates crew meetings take notes and distributes them promptly to relevant departments.
- Schedule meetings at the request of the Supervisors and Associate Producer. Proactively maintain the calendar with alertness to topics, deadlines and conflicts. Manage the schedules of key personnel for the show, to avoid conflicts.
- Responsible for multiple dailies sessions each day where needed
- Ensure proper preparation for all meetings and reviews. Set up sessions. Take detailed notes and publish notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency.
- Input all incoming notes from the client, once reviewed by the Associate Producer, and proactively distribute as needed, making sure all notes are accurate and entered correctly.
- Assist with preps and guides for the Supervisors to successfully lead their teams.
- Make sure the modeling department has all the necessary information from the design team.
- Willing to take on new challenges to have a more detailed knowledge of the department and pipeline.
- Helps maintain a positive team environment.

**Data**:

- Tracks progress of tasks to reflect scheduled, in-progress and completed departmental work. Collaborate with the supervisors to keep all information accurate and current.
- Ensures the team is aware of deadlines. Partners with the Supervisor to set the priorities of the deliveries, whether be requests or episodes, taking into consideration the strict deadlines.
- Communicates timely, effectively, cooperatively, and proactively responds to requests from clients.
- Understands the department’s workflow and acts as a point of coordination of work that enters and leaves the department, ensuring procedures are followed.
- Provide a weekly schedule and ensure that the department is hitting weekly goals.The wage for this role represents a range across all of ICON’s Projects. It is influenced by various factors, including job-related skills and experience.
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